TOWN OF STETSON
Date: JANUARY 8, 2020
TIME: 6:00 P.M.
I. OPEN MEETING
The meeting was opened by Brenda Clark leading the Pledge of Allegiance.
Brenda Clark, Millard Butler, Leslie Merrill and Danny Withee were present. (Charles Leighton was absent)
MINUTES OF THE MEETING
Approve December 11, 2019 Meeting Minutes
Upon motion by Leslie Merrill, seconded by Millard Butler, it was voted 3 to 0 to approve the December 11, Minutes. (Brenda Clark abstaining as she was not present)
2. Approve December 23, 2019 Meeting Minutes
Upon motion by Millard Butler, seconded by Leslie Merrill, it was voted 3 to 0 to approve the December 23, Minutes. (Danny Withee abstaining as he was not present)
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 14
Upon motion by Danny Withee, seconded by Millard Butler, it was unanimously voted to approve Payroll Warrant #14.
Expenditures # 19 & 20
Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #19.
Upon motion by Danny Withee, seconded by Leslie Merrill, it was unanimously voted to approve AP Warrant #20.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1 Road Funds Discussion
CONCENSUS OF THE BOARD WAS TO SET PUBLIC HEARINGS FOR THE ABOVE TWO ITEMS. FIRST PUBLIC HEARING SET FOR January 22, 2020 AT 6:30 PM.
Diane will contact the Manager of the Town of Levant to notify them that this hearing is taking place.
3. Kitchen Rental fees tabled for a full board.
III. NEW BUSINESS
1.Emergency Preparedness Committee
Leslie Merrill stated that he would like to see a full Blown shelter but there are so many more standards to meet.
Consensus of the Board was to appoint the Committee and have them report back to the Board on the findings.
Upon motion by Millard Butler, seconded by Danny Withee it was unanimously voted to appoint Rita Albee, Steve and Mary Haining, Jody Lyford,
and Danielle Withee to the Committee.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Noted above, we now have a committee.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Corey Leighton was present and reported the Basketball program is up and running and presently there are 13 children involved.
The ice rink will be coming soon, and he thanks the Town of Milford for the use of the portable zambonie to help with the program. The agreement is….if and when the
Town of Stetson no longer has use for the zambonie, it will go back to the Town of Milford.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION No charges for contamination fees on the last couple of warrants was noted by Millard Butler. Diane will call for the percentages.
O. ROAD COMMISSIONER Joe Gray was present and reported that there is presently only 1,000 yards of sand and salt. Joe requested to order another 1,000 yards of sand at $11.00 a yard.
Joe stated that he would also have to order more salt to mix which would potentially put the budget over.
Consensus of the Board was to order 800 yards of sand.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
Diane informed the Board and the Road Commissioner of a product that Milford is using to cut down on the use of salt and to save money.
The product is called Magic Mile, and Diane can set up a power point presentation if the Board is interested in seeing it.
Consensus of the Board was to set up the power point to get the facts and figures on the product.
The new Trio software update SQ is coming soon.
Jody Lyford requested the breakdown of anything dealing with the Office / Community Center Building be read out loud or given to her as she tracks those figures.
Tina Chadwick is in hopes that we can do a better light up and decorating for next year around the Memorial Stone.
Steve Ingalls questioned if the street lights can be changed to LED lights to save funds.
Brenda Clark noted that the tree lit up for Christmas in front of the Stone looked beautiful and thanked Tina Chadwick for doing that for the town.
Leslie Merrill and Joe Gray requested the Board include in the sand contract for next year a sample of the product that the contractors base their bid on.
Leslie and Joe stated the sand coming in is not what was expected along with material in it that should not be such as car parts, etc.
Both Millard Butler and Brenda Clark stated that they had no idea this was happening and why it was never presented to the board until now.
Brenda Clark stated that the Roads have been good.
Upon motion by Millard Butler, seconded by Leslie Merrill, it was unanimously voted to adjourn the meeting at 7:15 p.m.
Minutes are recorded by;