TOWN OF STETSON
Date: January 11, 2012
I. OPEN MEETING
The meeting was called to order by Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda Clark, George Hockstadter, Charles Leighton, and Terry White were present.
B. MINUTES OF THE MEETING
1. Approve December 28, 2011 Meeting Minutes
Upon motion by Terry White, seconded by George Hockstadter, it was unanimously voted to approve the December 28, 2011 Meeting minutes with the word of “Brownie” not being “brownie troops, but the surname Brownie.
C. QUIT CLAIM DEEDS
1. Payroll Warrant – Approve warrant # 6 & 7 (Advantage Payroll –please note these are both 1 week payrolls because of End of Year Reporting 12/31/2011)
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to approve Payroll Warrants 6 and 7.
2. Expenditures – Approve warrant # 31
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to Approve Warrant #31 with the exception of putting a hold on Pioneer Products check until Don has a chance to speak with the company.
Consensus of the Board was to transfer $12,000 from the Undesignated Account to the Checking Account.
E. BOARD OF ASSESSORS
Mr. Stubbs requested that the Board consider rescinding their decision to deny his abatement request and taking another look at his request. Don will talk to Danielle about this request.
II. OLD BUSINESS
1. Contracts Review
The Board went over the Plowing/Sanding Contract and the Refuse and Recycling Contract to discuss possible changes. Don will meet with Diane and incorporate requested changes and do a draft copy.
III. NEW BUSINESS
1. News Letter
Don questioned if any of the Board Members had anything they would like to see in the upcoming News Letter.
2. Transfer Station offer from Newport
Don Carroll spoke with Mr. Ricker of Newport Public Works about the Town of Newport paying for half of the improvements for the Turn-A-Round. Mr. Ricker will take the information to Newport’s next Board Meeting and get back to Don.
Mr. Ricker also inquired if the Town of Stetson would be interested in the use of Newport’s Transfer Station. Mr. Ricker provided a fee schedule along with hours of operation (see attached)
3. Review Mid Year Exp/Rev Summary
Don Carroll questioned the present status of the Meeting House Account and the Wages Account. The Meeting House Account is presently over drafted because of the steeple repair cost being approx $7000.00 and only receiving approximately $3,000.00 reimbursement from the insurance Company. Over draft to be ratified at Town Meeting. Wages Account is in good standing even with the large Fire Department payroll that was paid out in December.
IV. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Don Carroll supplied the board members with the results of the Finance committee as of 2 days ago. (see attached). These figures are likely to change as it is so early in the budget process. It is possible that the Town of Stetson will save approximately $7,000 per month even though there will be no discussion of closing the school next year. Don is also on the Infrastructure Committee.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Kim Tracy was present and questioned Job Descriptions for Fire Department personnel. Consensus of the Board was to incorporate the Fire Chiefs descriptions of his personnel in with the Personnel Policy of the Town.
Kim also requested the opinion of the board of allowing a non-resident to join the Fire Department. Consensus of the board was that non-resident FD personnel are welcomed. Kim reported that the Department has received 49 Fire calls, and 94 EMS calls thus far this year. Kim informed the Board that the Department will be receiving a reimbursement grant from MMA in the amount of $2,000. As of 12/31/2012 all Departments will be switched to Narrow Band.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER The Board was addressed with 2 Road Complaints dealing with sanding with the roads when temps were above freezing and Carolyn Merrill also supplied the Board with some very large rocks that she believes are mixed with the sand and would be dangerous if spun up and hits a windshield.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
S. MEMORIAL COMMITTEE Nothing.
Charles Leighton informed the Board that he has spoken with Todd Tuesaint about a Boy Scout troop. The church is going to sponsor the troop and Mr. Tuesaint would like to inquire about the flag at the meeting house. Don informed Charles that the Council of the Boy Scouts assigns the troop number.
VI. PUBLIC COMMENTS
Carolyn Merrill again addressed the board with the concern of the sand being used on the road not properly screened and the temps being 49 degrees when the roads were sanded. Don explained that all sand will have some rocks.
VII. SELECTMEN COMMENTS
George Hockstadter: Stated that the State does preventative measures for slippery roads and the town of Stetson has the best roads. George also questioned the monthly fuel bills for the Meeting House being high.
Richard Webber: addressed the board stating that the shady areas were thawed and had refroze.
VIII. EXECUTIVE SESSION
Upon motion by Terry White, seconded by George Hockstadter, it was unanimously voted to adjourn the meeting at 8:00 p.m.
Minutes recorded by;