TOWN OF STETSON
Date: February 13, 2013
I. OPEN MEETING
The meeting was opened with Brenda Clark leading the Pledge of Allegiance.
A. ROLL CALL
Brenda Clark, George Hockstadter, Charles Leighton, and Danny Withee (Don Carroll still out of Town)
B. MINUTES OF THE MEETING
1. Approve January 23, 2013 Meeting Minutes
Upon motion by George Hocksadter, seconded by Charles Leighton, it was unanimously voted to approve the January 23, 2013 Minutes with amendment. Amendment being the “absence” replacing “absent” dealing with Don Carroll.
C. QUIT CLAIM DEEDS
1. Payroll Warrant Advantage Payroll #18 & 19
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve Payroll Warrant #18 (1 week).
Upon motion by Danny Withee, seconded by George Hockstadter, it was unanimously voted to approve Payroll Warrant #19.
2. Expenditures AP Warrant #24 & 25
Upon motion by George Hockstadter, seconded by Charles Leighton, it was unanimously voted to approve AP Warrant #24.
Upon motion by Danny Withee, seconded by George Hockstadter, it was unanimously voted to approve AP Warrant #25.
Consensus of the Board was to transfer $10,000 from the Undesignated Account to the Checking Account.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1. Building Committee Update
Diane reported that she has dropped the documents needed to Roxanne Jobe of EMDC and should have response shortly dealing with the Building Committee Facilitator and I am working on the Annual Expense Spreadsheet for the Committee.
III. NEW BUSINESS
1. Excise Tax Exemption for deployed Service Men and Women
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to create a policy for our Service Men and Women: The exemption will be handled as follows:
a. Deployment must be Verified.
b. If deployed 8 months or less, the exemption will be half rated, if the deployed more than 8 months, they will receive a full exemption on excise.
Diane will create a policy to bring back to the Board for signatures.
2. Nomination Papers for Elected Officials will be Available on March 18, 2013. Announced
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD
1. Looking for a member if any one is interested
C. CEMETERY Noted that the fence at Mt. Pleasant Cemetery needs to be fixed in the Spring.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Board requests a member from the Fire Department attend a Selectmen’s Meeting for an update.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER Mr. Barriault was present and informed the Board that the sand has been delivered and is approximately 50 yards shy and Mr. Webber has stated that is fine because of the amount of salt present to mix.
Barriault also stated that the roads are now posted. Selectmen and residents in attendance stated that the “threw roads” should be posted for “residents only”.
Barriault reported that the culvert issues have been repaired and that the roads cannot be graded until it warms up some.
P. STATE LEGISLATIVE CORRESPONDENCE Diane reported the outcome of the LPC Meeting in Augusta.
Q. TREASURER Diane reported that 56 (30) day Foreclosure notices have been sent, and 10 have already been paid. Closing date is March 6, 2013.
Diane also informed the Board of her meeting with TD Bank’s representative. TD Bank is going to now start charging the Town fees for their services. TD has never charged for those services before, but as times are tough and all other banks are doing so, they feel this change is a must. Looking at the present numbers, the fees at this time would be approximately $28.00 per month, and the interest the Town is earning at this time is approximately $6.00 per month. TD has offered to continue to waive all fees if the Town would agree to go to a non interest bearing account. Noting this would be a savings of approximately $22.00 per month.
Consensus of the Board was to have Diane bring the paper work back to the next meeting as an Agenda item for the Board to sign.
Diane also reported that although the accounts would be VISIBLE ON LINE, DIANE RECOMMENDED NOT TO ALLOW ANY ACTIVEITY OR MOVEMENT OF FUNDS ONLINE.
R. WELFARE DIRECTOR Extreme Cold temperatures have made this a very busy month for General Assistance and our annual budget is running very thin.
Diane reported that Mrs. Hawes reported that the Vacuum no longer works. Consensus of the Board was to purchase another one.
Diane reported that Marty Hipsky questioned if the Security System from the old office should be installed at the new office. Diane will look into cost of the move.
V. PUBLIC COMMENTS
Delores Butler again pointed our threw roads be posted for residents only.
VI. SELECTMEN COMMENTS
George Hockstadter: reported that the big bay door at the Salt and Sand shed is not working properly. An estimate should be faxed to us dealing with potential cost to repair and to be brought to the next meeting.
VII. EXECUTIVE SESSION
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to enter into Executive Session to “Consult between Municipal Officers and Code Enforcement / Legal Issues: (Title 30-A section 4452 sub section 1 paragraph C.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to enter back into Public Session and to use necessary Legal Fees to deal with the Dangerous Building / Health issue in town.
Upon motion by Charles Leighton, seconded by George Hockstadter, it was unanimously voted to adjourn the meeting at 7:25 p.m.
Minutes recorded by