TOWN OF STETSON
Date: March 9, 2011
I. OPEN MEETING
The meeting was opened with Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda Clark, Lois Hawes, George Hockstadter, and Terry White.
B. MINUTES OF THE MEETING
1. Approve Selectmen’s Meeting Minutes of February 23, 2011
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to approve the February 23, 2011 Minutes.
C. QUIT CLAIM DEEDS
Payroll Warrant – Approve warrant # 48
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to approve Warrant #48.
Expenditures – Approve warrant # 47 & # 49
Upon motion by Lois Hawes, seconded by Brenda Clark, it was unanimously voted to approve Warrant #47.
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to approve Warrant #49.
E. BOARD OF ASSESSORS
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to approve an Abatement for Leslie Merrill in the amount of $1,367.26. Assessing Agent Danielle Smith had noted that Mr. Merrill has 5 properties, and she had only completed 4 of the 5 to farm land.
Consensus of the Board was to keep and store the old Real Estate file cards and store them upstairs. The new sketch plan program has been installed and working well.
Consensus of the Board concerning the tax acquired property on the Mullen Road of which Kyle Allard was the winning bid was going to be awarded to the second highest bidder if Mr. Allard did not pay within the week.
Don Carroll also reported to the Board that the increase from the State as previously reported as 12 million was only $142,000.
II. OLD BUSINESS
Consensus of the Board was to adopt and sign the new Personnel Policy into effect at the next Selectmen’s Meeting.
III. NEW BUSINESS
1. Municipal Mowing Contract
Copies of all Contracts were distributed to the Board. The Municipal Mowing Contract was tabled to the next Selectmen’s Meeting to allow the Board Members time to go over the contract.
IV. COMMITTEE REPORT
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION March 16th meeting announced.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Kim Tracy was present, and requested that the 2011/2012 Budget Request remain the same at $4,350.
I. FIRE DEPARTMENT Kim Tracy also requested that the 2011/2012 Budget Request remain the same at $19,500. Kim also addressed the Board with a bill of $1, 494.95 to repair the 2002 Fire Truck. Kim requested that the bill be paid out of the Maintenance Reserve Account instead of the Fire Departments operational account. Consensus of the Board was to approve the request for the repairs on the 2002 truck and for the funds to come from the Maintenance Reserve Account. Kim informed the Board that there are no concerns with Hermon Ambulance Service. Stetson services will remain the same. Kim also reported that there are now 10 crewmen on the department.
J. MEETINGHOUSE Barry Witham is fixing the security light on the outside of the building. Lois Hawes also noted that the button on the inside door was not properly locked.
K PARKS & RECREATION There will be an upcoming Easter Party.
L. PLANNING BOARD Working on Certificate of Occupancy.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER John Biggar was present, and reminded us all that mud season is upon us. The E-mail from Peter Coughlin was also noted to remove the sand piled outside into the Salt and Sand Shed.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Diane Lacadie explained to the Board the upcoming schedule of the mandated changes from Motor Vehicle. This will consist of closing the office for an on-line seminar in hopes the changes are uploaded for the next day to allow us to operate.
R. WELFARE DIRECTOR Nothing.
S. MEMORIAL COMMITTEE Nothing.
Diane Lacadie also informed the Action Plan mandated by the MMA Risk Management has been completed and MMA has been notified as such. Ie. Electrical repairs at the Fire Station/Library complex.
There is an Elected Officials Workshop in Augusta on July 7th, 2011.
VI. PUBLIC COMMENTS
Charles Leighton addressed the Board with the following question: Mr. Leighton wanted to know who authorized the purchase of additional salt and sand. Don Carroll informed Mr. Leighton that he himself authorized the salt and sand. Mr. Leighton then wanted to know why the additional purchase was not discussed at the previous Selectmen’s Meeting when the board was told there was approximately 500 to 600 yards left. Again Don Carroll explained that the town was hoping that would be enough to get us through the winter, but we had a bad storm that week-end, and additional salt and sand was then needed. The other board members had previously authorized Don Carroll to make road decisions.
Marlene Webber was also given a copy of the insurance guidelines recommended by MMA dealing with Stetson Days
VII. SELECTMEN COMMENTS
Also questioned why the Board was not told the night of the Selectmen’s Meeting that additional salt and sand would be needed. Again it was because of the additional storm.
Brenda also questioned why the plowing and or salt and sand trucks would maintain the Coboro Road to the end of the hot top and then turn around and 3 to 4 hours later come back and do the dirt part of the Coboro Road. Brenda stated by turning around and coming back at a later time would seem to constitute double dipping with the fuel surcharge and questioned if there was a reason that the whole road was not completed at the same time period.
Mr. Webber responded by saying it requires a different truck to maintain the dirt roads then it does the hot top roads, one truck is a wheeler for hot topped roads, and the other truck is a single axle truck required for safety on the dirt roads.
VIII. EXECUTIVE SESSION
Upon motion by Don Carroll, seconded by George Hockstadter, it was unanimously voted to enter into Executive Session per
1 MRSA Section § 405 (6) (A). Personnel Issues
Time: 6:50 p.m.
Upon motion by Terry White, seconded by Don Carroll, it was unanimously voted to come out of Executive Session and enter back into the Regular Meeting.
Time: 7:35 p.m.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted as the result of Executive Session to request a meeting with all Board members and Richard and Marlene Webber to discuss issues of concern with the Board and the Webbers.
PLEASE NOTE: THIS MEETING WILL TAKE PLACE WITH ONLY 2 BOARD MEMBERS AS RESULT OF RECONMENDATION FROM MMA LEGAL ADVISE THAT THIS MEETING WOULD NOT FALL UNDER ONE OF THE PERMITTED EXECUTIVE SESSION LAWS.
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to adjourn the meeting at 7:55 p.m.
Minutes recorded by;