TOWN OF STETSON
Date: March 23, 2011
I. OPEN MEETING
The meeting was opened by Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda Clark, Lois Hawes, George Hockstadter, and Terry White were present.
B. MINUTES OF THE MEETING
1. Approve Selectmen’s Meeting Minutes of March 9, 2011
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to approve the March 9, 2011 Minutes.
C. QUIT CLAIM DEEDS
Payroll Warrant – Approve warrant # 51
Upon motion by Lois Hawes, seconded by George Hockstadter, it was unanimously voted to approve Warrant #51.
Expenditures – Approve warrant # 50 & # 52
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to approve Warrant #50.
Upon motion by George Hockstadter, seconded by Terry White, it was voted 3 to 2 to approve Warrant #52. (Lois Hawes and Brenda Clark abstaining)
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to transfer $43,000.00 from the Undesignated Account to the Checking Account to cover the Warrants.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1. Tax Acquired Property ( Mullen Road )
Discussion took place on whether or not to accept the second highest bidder or to put the property back out to bid by advertisement.
Upon motion by Brenda, seconded by Terry White, it was unanimously voted to put the property back out to bid by advertisement.
2. Personnel Policy
Administrative Assistant, Diane Lacadie requested adoption of the newly developed Personnel Policy be table until the MMA training and class dealing with Personnel Policies on April 26, 2011.
Consensus of the Board was to adopt and put the new Personnel Policy on July 01, 2011 (new fiscal year).
III. NEW BUSINESS
1. Municipal & Cemetery mowing contract
Consensus of the Board was to put these contracts for advertisement and bid in the Rolling Thunder out to bid and bids due back for the April 13, 2011 Selectmen’s Meeting.
2. Length of time meeting minutes left on website
The Board discussed the practice of where and how the paper copies of the meeting minutes are kept and what benefit if any would there be if they stayed on the website indefinitely.
Selectmen, Terry White will speak with Jeff Perry about the preservation of the meeting minutes.
3. Beacon of Light Church Group would like to use Meeting House every Sunday from 10 am – 12 pm and every other Wednesday from 7 pm – 9 pm
Melvin Yoder of the Church was present, and expressed they use the upstairs for the prayer meetings, and the down stairs for the meal after on Sundays. We use just the upstairs on Wednesday from 7 to 9. The congregation at this time is consist of approximately 8 or 9 families.
Don Carroll expressed that the Town of Stetson has a bad history of renting to church groups. They had issues with street hockey being played downstairs without supervision and holes in the wall and the payments agreed upon were never made. At this time we would need a sizeable deposit up front. Lois Hawes stated that this group has done a fine job cleaning up and she has seen no issues with any damages. Don Carroll stated that he would be satisfied with a $500.00 returnable deposit if no damages, and $100.00 per month to cover expenses. George Hockstadter felt the monthly fee should be more than $100.00 per month because of the cost of fuel etc and also questioned the status of the Meeting House Trustees. Don Carroll explained that they have not been active for at least two years.
Mr. Brown was also present, and expressed that he already has the Meeting House reserved for the last Sunday in June and wanted to make sure that would be honored. The board agreed that his reservation would be honored.
Consensus of the Board was to collect a $500.00 deposit (refundable if there are no damages) and $100.00 a month for the use of the Meeting House. The key would have to be returned every Monday as that his the Town Policy and cannot be changed for one person and previous commitments will be honored.
IV. COMMITTEE REPORT
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY The Board signed a Cemetery Deed.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Don Carroll and Brenda Clark attended the meeting at the school last week and were informed that the school budget has increased by approximately $100,000.00 and no decision has been made as of yet on closing the school. Don stated he feels it is not worth the savings of closing the school, and that a referendum vote will most likely be necessary.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J. MEETINGHOUSE Nothing.
K PARKS & RECREATION Baseball sign-ups are presently taking place and the next event planned will be the Easter Party.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Sullivan’s as offered to extend the present contract for another year with no increase.
O. ROAD COMMISSIONER John Bigger was present and reported that they are trying to keep up with the mud. Lois Hawes requested a couple yards of gravel for Mr. Morse’s driveway for allowing his driveway to be a turn-a-round to the busses.
P. STATE LEGISLATIVE CORRESP Don Carroll attended a meeting last Thursday in Augusta and there is nothing new and everything is still in committee. No votes have been placed as of yet. Peter Coughlin suggested that the Town of Stetson write a letter to the Chairman of DOT about the reimbursement of the Salt and Sand Shed, that vote for reimbursement will be coming up in 2 months.
Q. TREASURER Diane expressed that one more Budget workshop needs to be held to plug in the final figure on salaries and to go over the Warrant Articles for Town Meeting.
Diane had also received a request from the Library Board to be allowed to purchase 2 new screens for the windows out of the Library/Fire Station Complex Account. Don Carroll stated he believes the screens are in the building and will check, if not 2 new screens could be purchased.
R. WELFARE DIRECTOR Nothing.
S. MEMORIAL COMMITTEE Don Carroll noted that there are a lot of chutes coming up in the flower bed.
T. OTHER Nothing.
The Motor Vehicle training and change over is coming soon.
VI. PUBLIC COMMENTS
VII. SELECTMEN COMMENTS
VIII. EXECUTIVE SESSION
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to adjourn the meeting at 7:45 p.m.
____________________________________Donald Carroll –Chair
Minutes recorded by Diane Lacadie