TOWN OF STETSON
SELECTMEN’S
MINUTES
Date: March 23, 2011
I. OPEN MEETING
The meeting was opened
by Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda
Clark, Lois Hawes, George Hockstadter, and Terry White were present.
B. MINUTES OF THE MEETING
1.
Approve Selectmen’s Meeting Minutes of March 9,
2011
Upon motion by George Hockstadter, seconded by
Brenda Clark, it was unanimously voted to approve the March 9, 2011 Minutes.
C. QUIT CLAIM
DEEDS
None.
D.
WARRANT
Payroll Warrant
– Approve warrant # 51
Upon motion by Lois Hawes, seconded by George
Hockstadter, it was unanimously voted to approve Warrant #51.
Expenditures –
Approve warrant # 50 & # 52
Upon motion by George Hockstadter, seconded by
Terry White, it was unanimously voted to approve Warrant #50.
Upon
motion by George Hockstadter, seconded by Terry White, it was voted 3 to 2 to
approve Warrant #52. (Lois Hawes and Brenda Clark abstaining)
Upon
motion by George Hockstadter, seconded by Terry White, it was unanimously voted
to transfer $43,000.00 from the Undesignated Account to the Checking Account to
cover the Warrants.
E.
BOARD OF ASSESSORS
Nothing.
II. OLD BUSINESS
1.
Tax
Acquired Property ( Mullen Road )
Discussion took place on
whether or not to accept the second highest bidder or to put the property back
out to bid by advertisement.
Upon motion by Brenda,
seconded by Terry White, it was unanimously voted to put the property back out
to bid by advertisement.
2.
Personnel
Policy
Administrative
Assistant, Diane Lacadie requested adoption of the newly developed Personnel
Policy be table until the MMA training and class dealing with Personnel
Policies on April 26, 2011.
Consensus of the Board was to adopt and put the new
Personnel Policy on July 01, 2011 (new fiscal year).
III. NEW BUSINESS
1.
Municipal
& Cemetery mowing contract
Consensus of the Board
was to put these contracts for advertisement and bid in the Rolling Thunder out
to bid and bids due back for the April 13, 2011 Selectmen’s Meeting.
2.
Length
of time meeting minutes left on website
The Board discussed the
practice of where and how the paper copies of the meeting minutes are kept and
what benefit if any would there be if they stayed on the website indefinitely.
Selectmen, Terry White
will speak with Jeff Perry about the preservation of the meeting minutes.
3.
Beacon
of Light Church Group would like to use Meeting House every Sunday from 10 am –
12 pm and every other Wednesday from 7 pm – 9 pm
Melvin Yoder of the
Church was present, and expressed they
use the upstairs for the prayer meetings, and the down stairs for the
meal after on Sundays. We use just the upstairs on Wednesday from 7 to 9. The congregation at this time is consist of
approximately 8 or 9 families.
Don Carroll expressed
that the Town of Stetson has a bad history of renting to church groups. They had issues with street hockey being
played downstairs without supervision and holes in the wall and the payments
agreed upon were never made. At this
time we would need a sizeable deposit up front.
Lois Hawes stated that this group has done a fine job cleaning up and
she has seen no issues with any damages.
Don Carroll stated that he would be satisfied with a $500.00 returnable
deposit if no damages, and $100.00 per month to cover expenses. George Hockstadter felt the monthly fee
should be more than $100.00 per month because of the cost of fuel etc and also
questioned the status of the Meeting House Trustees. Don Carroll explained that they have not been
active for at least two years.
Mr. Brown was also
present, and expressed that he already has the Meeting House reserved for the
last Sunday in June and wanted to make sure that would be honored. The board agreed that his reservation would
be honored.
Consensus of the Board
was to collect a $500.00 deposit (refundable if there are no damages) and
$100.00 a month for the use of the Meeting House. The key would have to be returned every
Monday as that his the Town Policy and cannot be changed for one person and
previous commitments will be honored.
IV. COMMITTEE REPORT
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C.
CEMETERY The
Board signed a Cemetery Deed.
D.
CODE
ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION
Don Carroll and Brenda Clark attended the
meeting at the school last week and were informed that the school budget has
increased by approximately $100,000.00 and no decision has been made as of yet
on closing the school. Don stated he
feels it is not worth the savings of closing the school, and that a referendum
vote will most likely be necessary.
G.
EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H.
EMT/RESCUE Nothing.
I.
FIRE DEPARTMENT Nothing.
J.
MEETINGHOUSE Nothing.
K PARKS & RECREATION Baseball sign-ups are presently taking place
and the next event planned will be the Easter Party.
L. PLANNING BOARD Nothing.
M.
PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Sullivan’s
as offered to extend the present contract for another year with no increase.
O.
ROAD COMMISSIONER John
Bigger was present and reported that they are trying to keep up with the
mud. Lois Hawes requested a couple yards
of gravel for Mr. Morse’s driveway for allowing his driveway to be a turn-a-round
to the busses.
P. STATE
LEGISLATIVE CORRESP Don
Carroll attended a meeting last Thursday in Augusta and there is nothing new
and everything is still in committee. No
votes have been placed as of yet. Peter Coughlin
suggested that the Town of Stetson write a letter to the Chairman of DOT about
the reimbursement of the Salt and Sand Shed, that vote for reimbursement will
be coming up in 2 months.
Q.
TREASURER Diane
expressed that one more Budget workshop needs to be held to plug in the final figure
on salaries and to go over the Warrant Articles for Town Meeting.
Diane had also received
a request from the Library Board to be allowed to purchase 2 new screens for
the windows out of the Library/Fire Station Complex Account. Don Carroll stated he believes the screens
are in the building and will check, if not 2 new screens could be purchased.
R.
WELFARE
DIRECTOR Nothing.
S.
MEMORIAL
COMMITTEE Don
Carroll noted that there are a lot of chutes coming up in the flower bed.
T.
OTHER Nothing.
V.
TRAINING
The Motor Vehicle
training and change over is coming soon.
VI.
PUBLIC
COMMENTS
None.
VII.
SELECTMEN
COMMENTS
None.
VIII.
EXECUTIVE
SESSION
None.
IX.
ADJOURNMENT
Upon motion by George
Hockstadter, seconded by Terry White, it was unanimously voted to adjourn the
meeting at 7:45 p.m.
____________________________________Donald
Carroll –Chair
____________________________________Brenda
Clark
____________________________________Lois
Hawes
____________________________________George
Hockstadter
____________________________________Terry
White
Minutes
recorded by Diane Lacadie