PLEASE NOTE THE MEETING DATE CHANGE TO MONDAY
TOWN OF STETSON
Date: MARCH 24, 2014
BUDGET WORKSHOP TO BE HELD IMMEDIATELY AFTER MEETING.
I. OPEN MEETING
A. ROLL CALL
Brenda Clark, Priscilla Dorman, Charles Leighton, and Danny Withee were present. Hal Hand was absent.
B. MINUTES OF THE MEETING
1. Approve March 12, 2014 Meeting Minutes
Upon motion by Charles Leighton, seconded by Danny Withee, it was voted 3 to 1 to approve the March 12, 2014 minutes as read. Brenda Clark abstaining as she was absent during that meeting.
C. QUIT CLAIM DEEDS
1. Payroll Warrant # 22
Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve Payroll Warrant #22.
2. Expenditures Warrant #29
Upon motion by Priscilla Dorman, seconded by Charles Leighton, it was unanimously voted to approve AP Warrant #29.
Diane explained to the Board that she had received a phone call from Mr. Barriault stating that it is his belief that Charles Merrill’s bill for removing the snow on Everett’s Landing should be paid out the Contractors installment. Diane explained to him that the decision would have to come from a quorum of the Board. Mr. Barriault stated that was his understanding of the Board’s decision at the previous meeting.
In doing some research, Diane informed the Board that she had Mr. Webber in her office and requested he remove the snow from Everett’s Landing, Mr. Webber agreed as long as there was a signed release because of previous legal issues on that road. Diane also explained that the Town has paid for snow removal in previous years on that road and the payment for those services were not deducted from the Contractor.
Diane read aloud a letter written by Mr. Webber explaining the circumstance (see attached) and Marlene Webber attested to the conversation in dealing with the snow removal.
Danny thought the issue was with cutting the trees, not the removal of snow.
Brenda remembered the previous removal being paid and did not come out of the contractor. Therefore has a president been set?
Charles reminded the Board that the town is only liable to maintain the road to “safe and passable” conditions. Safe and passable derive from Emergency vehicles.
Both Danny and Priscilla stated that they have heard of the previous legal issues dealing with this problem and would like to see what was written in the legal paper work warning the town to stay ONLY on the travel surface of the road. (Diane will contact the Merrill’s)
Concerns for these issues could affect any contractor (trash, etc) on this road and the board needs to be aware of what those limits are.
Diane will also get a more defined description of “safe and passable”
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1. Open bids on Cemetery, Municipal & Roadside Mowing Contracts
OPENING POSTPONED TO THE APRIL 9, 2014 BECAUSE OF MEETING CHANGE.
Consensus of the Board was to table this agenda item.
2. Draft of Welcome format and procedure and rules of meeting.
With a few minor grammar and spelling errors, the consensus of the Board was to issue this welcome flyer at open meetings explaining how the meetings will be run.
III. NEW BUSINESS
Consensus of the Board was to sign the updated contracts for Overhead Door Company and the Bangor Humane Society.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Bucky Morneault was present and said all is going well. The electric concerns from the Department of Labor have been addressed and fixed and Bucky will continue to work on the missing paperwork. Diane informed Bucky that the snow needs to be removed from in front of the second exit door of the fire bays.
J. MEETINGHOUSE Priscilla Dorman reported that she went to the Meeting house to check the new railings and the boiler room. She removed the debris in front of the electrical panel and some empty boxes. Diane will have a sign made stating….” DO NOT BLOCK ACCESS TO ELECTRICAL PANEL”
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD The meeting on 3/20/14 went well.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Diane reported that she received a call from Jerry informing us that they may have to find a new location to drop off recycling and trash and will keep us informed of the situation.
O. ROAD COMMISSIONER William Barriault was present and informed the board that he has already scheduled the grading for the dirt roads for the 1st of May weather permitting. He also reported that he is receiving complaints dealing with log trucks hauling on posted roads. DOT states that is the temperatures are below freezing and there is no running water, it is legal to haul on posted roads.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Diane reported the extension letter for the foreclosures have been sent.
R. WELFARE DIRECTOR Nothing.
S. OTHER Nothing.
V. PUBLIC COMMENTS
Marc Karun: Questioned who owns “Everett’s Landing” Road? Priscilla Dorman stated that some of the property owners own a portion of the road and Charles Merrill owns the rest. Marc then questioned, “if the property owners did not want or give permission for the town to maintain (safe and passable)….would those owners rights trump the town’s decision to maintain. Priscilla informed Marc that all property owners appreciate the road being maintained. Marc then suggested that all property owners of the road should sign something giving permission to maintain.
Marlene Webber: stated she has a municipal book stating that it is illegal to spend town funds on private roads. Charles Leighton stated that he tried to inform those involved in the 60’s and 70’s of just that law and no one listened. Marlene stated that a lot of those roads have large stumps or trees that make the plowing very difficult.
VI. SELECTMEN COMMENTS
VII. EXECUTIVE SESSION
Upon motion by Danny Withee, seconded by Priscilla Dorman, it was unanimously voted to adjourn the meeting at 7 ;10.
Minutes recorded by;