TOWN OF STETSON
SELECTMEN’S MINUTES
Date: APRIL 28, 2021 (the April 14 meeting was cancelled so this is this is the agenda from April 14, 2021)
PLEASE NOTE:
THERE WILL BE A BUDGET WORKSHOP FROM 5 PM TO 6 PM PRIOR TO THE REGULAR SELECTMEN’S MEETING TO START AT 6 PM
The next Budget Workshop will host the Public Hearing for Public comments and input
I. OPEN MEETING
Millard Butler opened the meeting by leading the Pledge of Allegiance.
ROLL CALL
Millard Butler, Tammy Buswell, Brenda Clark, Leslie Merrill, and Danielle Withee were present.
B. MINUTES OF THE MEETING
1. Approve March 24, 2021 Meeting Minutes
Upon motion by Tammy Buswell, seconded by Leslie Merrill, it was unanimously voted to approve the March 24, 2021 Meeting Minutes with the correction of “Barry Witham” not “Withee”.
Noted that Millard Butler was present via Zoom for this meeting.
C. QUIT CLAIM DEEDS
None.
D. WARRANT
1. Advantage Payroll Warrant # 19(approved)
1A.Advantage Payroll Warrant # 20
Upon motion by Brenda Clark, seconded by Millard Butler, it was unanimously voted to approve Payroll Warrant #20.
Expenditures # 23
Upon motion by Tammy Buswell, seconded by Danielle Withee, it was unanimously voted to approve AP Warrant #23.
2A. Expenditures # 24
Corey Leighton questioned Joe Gray’s Billing due to the difference of the Warrant billing as compared to State Wages.
Upon motion by Danielle, seconded by Tammy Buswell, it was unanimously voted to approve AP Warrant #24
With the exception of holding Joe Gray’s check for further review with the approval of Millard Butler releasing the check after review.
E. BOARD OF ASSESSORS
Nothing.
II. OLD BUSINESS
Cemetery Policy discussion
Upon Motion by Leslie Merrill, seconded by Danielle, it was voted 4 to 0 to approve the proposed policy and to put into effect immediately.
(Millard Butler abstained as he was not present for the policy discussions at previous meetings)
2. Discussion on potential Buy Back Contract for Foreclosed Properties.
Tabled for next meeting.
III. NEW BUSINESS
1.Bid opening for Municipal and Cemetery Mowing.
Municipal: 4 Bids submitted:
Mathew Thibodeau $7,000
Jeffrey Whitney $5,400
Robert Jarvis $6,100
Mark Mckay $9,995
Cemetery: 3 Bids:
Mathew Thibodeau not returned
Robert Jarvis $6,800
Mark McKay $9,995
In Discussion, it was noted that in all previous years, the contracts have been awarded to the same bidder to allow dealing with only 1 contractor.
Mathew Thibodeau was present and expressed that the ad that was placed did not state that it was done that way.
Consensus of the Board was to be sure the ad was corrected for next year’s bid request to clarify.
Brenda Clark stated that the cemeteries have never look so good , Mark McKay is doing a really good job.
McKay helped us after the previous year and the problems we had.
Danielle Withee also stated that Mark McKay was a major help by taking over the cemeteries when we had major problems
Tammy commented that leaves have been removed that Mark stated have been there for years.
Millard questioned the difference in prices, if justified is ok with it.
Leslie Merrill stated that Mark has proven his work to be more than good.
Upon motion by Leslie Merrill, seconded by Brenda Clark, it was unanimously voted to award both bids to Mark Mckay.
2. Animal Control Officer interest.
No interest was submitted to the office per the ad in the Rolling Thunder.
Noel Sarabella was not present to speak with the Board about increased wages to continue as Stetson’s Animal Control Officer.
Diane will contact and request he attend the next meeting.
Other:
Tammy Buswell reported that the estimate to repair the chimney is $1,800 and the repairs are needed.
Tammy contacted other companies and they were either higher or did not respond.
Upon motion by Leslie Merrill, seconded by Brenda Clark, it was unanimously voted to have the repairs done.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Noted above
B. APPEALS BOARD Nothing.
CEMETERY Cemetery Deeds were signed. Julie Brownie reported that funds are needed to clean and repair stones.
Joe Gray reported the dead trees in the Mt. Pleasant cemetery that need to be removed.
Also discussed was the potential land being used behind the Town Office for a cemetery, but that will take time and research.
It would also have to be presented to the residents for a vote, and consensus of the board was to do that by referendum in which time
has run out for the upcoming election on June 8.
D. CODE ENFORCEMENT OFFICER
E. E911 Nothing.
F. EDUCATION the increase was discussed at the Budget Workshop with Curtis Chadborne present.
G. EMERGENCY PREPAREDNESS COMMITTEE Danielle Withee stated there was nothing to report.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Diane reported that the Town has received the rebate check for the LED upgrade in the amount of $4,071.00
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Corey Leighton was present and reported that there are plans in motion to fix the fence around the
ball field and have mulch delivered for the playground. The approximate cost is $5,700. Joe Gray questioned if the cement sticking up
on the playground will be fixed also before mulch is placed. Corey stated that Brian Furrow was going to volunteer to fix the cement,
but Corey has not been able to get ahold of him.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER Joe Gray was present and reported that the roads are being graded.
P. STATE LEGISLATIVE CORRESPONDANCE Diane noted the new Covid Laws effective April 1st 2021.
Q. TREASURER Diane noted that Monthly Expense Reports will be given to the Board
R. WELFARE DIRECTOR Nothing.
S. OTHER
Update on Broadband internet
Danielle Withee reported that more information is required to be researched by Premium Choice Broadband before we can proceed,
and those answers will not be provided in time for Town Meeting.
CORECTIONS: Bill Varney informed Danielle that he has to challenge Connect Maine Authority and challenge that
TDS does not have enough fiber in Town and that it will take approximately a month and a half to get those answers.
IV. TRAINING
None
PUBLIC COMMENTS
Donna Archer was present for the report on the re-evaluation of the Town.
The Board explained that the Assessing Agent would not be present for medical reasons and hoped to have that report for the next meeting.
SELECTMEN COMMENTS
Brenda Clark reported that she was at Coboro Cemetery and see syringes on the ground, she brought them for the to see.
Something has to be done about the activity that is taking place there. Brenda questioned Danielle Withee’s calls to Rhonda Speary and the reasons.
Brenda feels distrust as she feels even the busses are becoming involved with complaints
Millard Butler stated that we have to get License Plate Numbers of the vehicles in there that are not there for appropriate reasons and report them to the police.
He will do drive byes now that he is home.
EXECUTIVE SESSION
None.
ADJOURNMENT
Upon motion by Millard Butler, seconded by Leslie Merrill, it was unanimously voted to adjourn the meeting.
__________________________________Brenda Clark
__________________________________Millard Butler
__________________________________Tammy Buswell
__________________________________Leslie Merrill
__________________________________Danielle Withee
Minutes are recorded by;
Diane Lacadie