TOWN OF STETSON
Date: June 8, 2011
I. OPEN MEETING
The meeting was opened by Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda Clark, Lois Hawes, George Hockstadter, and Terry White.
B. MINUTES OF THE MEETING
Approve Selectmen’s Meeting Minutes of May 25, 2011
Upon motion by Terry White, seconded by Brenda Clark, it was unanimously voted to approve the May 25th, 2011 Selectmen’s Meeting Minutes.
C. QUIT CLAIM DEEDS
Payroll Warrant – Approve warrant # 65
Upon motion Lois Hawes, seconded by Terry White, it was unanimously voted to approve Warrant #65.
Expenditures – Approve warrant # 64 & # 66
Upon motion by Lois Hawes, seconded by Terry White, it was unanimously voted to approve Warrant #64.
Upon motion by Terry White, seconded by George Hockstadter, it was voted 3 to 2 to approve Warrant #65. (3 voting YES, 2 abstaining).
E. BOARD OF ASSESSORS
Don Carroll reported the Assessing is completed and requested the Board’s approval for a tank of gas.
Upon motion by Terry White, seconded by Lois Hawes, it was unanimously approved to allow Don Carroll a tank of gas to compensate for the fuel used for assessing.
II. OLD BUSINESS
1. Tax Acquired Property - (Mullen Road)
Don Carroll reported that there is more controversy with the Mullen Road property and the winning bidder has again opted out of purchasing the property and his attorney has requested that the Town issue the $200.00 refund given for the deposit. Diane Lacadie expressed concerns about issuing a refund before and not doing the same this time. The Town would spend more than $200.00 in a legal battle.
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to refund Mr. Ready his $200.00 deposit.
Terry White informed the Board that Charles Craig was still very much interested the property and felt it should be offered to Charles Craig before going back out to bid.
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to sell the Mullen Road property to Charles Craig (3rd highest bidder, 2nd highest bidder was no longer interested) in the amount of $3,500.00.
2. Personnel Policy
Upon motion by Terry White, seconded by George Hockstadter, it was unanimously voted to adopt the new Personnel Policy for the Town of Stetson.
Don Carroll also reported that he has only received 1 bid for the siding project on the front of the building at the Town Office. Don put out 3 feelers to different companies, but only one responded.
Bellefleur & Son Advanced Roofing, Inc.:
$2,180.00 (to supply and install new vinyl siding and J channel on front entrance side only, remove and dispose of old siding taken from front side entrance.
Lois stated by waiting to have this needed project done, it would only be more expensive.
Upon motion by Terry White, seconded by Brenda Clark, it was unanimously voted to have the siding completed by the end of the fiscal year
III. NEW BUSINESS
Don Carroll delivered a trivia question to the Board……..
What was the change in population in the Town of Stetson from 2001 to 2010 reported by the Census?
2001 - 981 residents
2010 - 1202 residents
An increase of 25.5%.
Election results were also reported:
Selectmen: Charles Leighton
School Board Jodi Brasslett
Road Commissioner: William Barriault
School will remain open
Town projects will go out to bid.
The Board of Selectmen publicly thanked Kathleen Snow for her years of Service to the School Board.
Brenda Clark reported that the Town Scholarship was awarded to Melissa Prescott in the amount of $1,000.00. Melissa was accepted at 3 colleges and was the only one to apply for the scholarship.
IV. COMMITTEE REPORT
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Don Carroll reported that the person he had spoken with concerning the CEO is not interested. Don also reported that Dalton Mullis of Corrinna has agreed to come to Stetson temporarily for now if needed, and will come permanently after he retires as Corrinna’s Town Manager. Don will also contact another potential CEO in Winterport. Danielle Smith will stay on as CEO until we find a replacement.
E. E911 Nothing.
1. New Figures
The new potential budget figure for the school with the school remaining open is $783,148.00
2. Dates of Meeting and Referendum
The meeting for the Board of Directors to approve the Budget is scheduled for June 27, 2011 at the Junior High School in Corinth.
The Elections for the Referendum approval is scheduled for June 30, 2011.
G. EMERGENCY PREPARENESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J. MEETINGHOUSE Don Carroll reported that we have received a request on data concerning the municipal owned buildings. Questions of year built, square footage, etc. Charles Leighton reported that he believes the Meetinghouse was built in 1843, but was not sure what year the Town Office was built.
K PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION
1. GAT Trade
2. Penalty Payment
Don Carroll reported the penalty amount of $1,999.72 that was imposed because of the shortfall in our GAT figure. Don read the 3 options that would allow us to pay for that shortfall.
Upon motion by Terry White, seconded by George Hockstadter, it was unanimously voted to go with Option #3 and change this year’s GAT figure to 700. (see attached sheet for option wording.
O. ROAD COMMISSIONER Terry White questioned the large hole on the Mt. Pleasant Road, and why it was only filled with gravel and not hot patch. Don explained it was only a temporary fix until the hot patching was done.
Joyce Doher stated to the Board that she had done her research, and with the help of the Town Office, she state what the minutes said at the August meeting in 2007. That meeting stated that Loon Cove is a “Public Easement”, not a “Private Road”. Don explained that Loon Cove will be maintained as “Safe and Passable” the same as the last 20 years and would have a grader down there as soon as the money becomes available.
P. STATE LEGISLATIVE CORRESP Don Carroll reported that there is presently a lot of action at the State level, and will report on the up- coming bills as soon as the information is available.
Q. TREASURER Diane requested the Boards approval for closing the office on June 30, 2011 to complete the End of Year Fiscal process and to deal with the upcoming Referendum Election of the same day.
Consensus of the Board was to close the Town Office on June 30, 2011.
R. WELFARE DIRECTOR Diane reported that Nancy Watson has completed her Health Officer training and has received her certification.
S. MEMORIAL COMMITTEE Marlene Webber reported that the condition of the Memorial flower bed has detiriated this year and questions why within 2 weeks of “someone” being asked to take a photo of the flower garden that the majority of the flower were dead? Marlene stated that she has removed samples from the garden and is having those samples tested for pesticides.
Don Carroll stated he felt the detiriation was due to the road salt.
Randy Randall again questioned the road sign for the Coboro Road. He was informed that the new sign was presently in the office and would be installed soon.
VI. PUBLIC COMMENTS
VII. SELECTMEN COMMENTS
Lois Hawes: requested a Thank-you letter be written to Mr. and Mrs. Foss for all the flower donations that they donate to the Memorial Park at the Town Office.
Lois also requested a new vacuum cleaner as the upright has finally burnt out.
VIII. EXECUTIVE SESSION
Personnel Matters - 1 M.R.S.A. §405(6)(A) – Requested by Don Carroll
Upon motion by Don Carroll, seconded by Terry White, it was unanimously voted to go into Executive Session per law 1 M.R.S.A. sec 405 (6)(A) Personnel Matters at 7:10 p.m..
Upon motion by Terry White, seconded by George Hockstadter, it was unanimously voted to come out of Executive Session at 8:10 p.m.
Upon motion by Terry White, seconded it was unanimously voted to have Diane speak with the other to members of the office staff.
Upon motion by George Hockstadter, seconded by Terry White, it was unanimously voted to adjourn the meeting at 8:15 p.m.
Minutes recorded by;