TOWN OF STETSON
Date: June 11, 2014
I. OPEN MEETING
Charles Leighton opened the meeting by leading the Pledge of Allegiance.
A. ROLL CALL
Charles Leighton, Priscilla Dorman, Hal Hand, and Danny Withee were present. ( Brenda Clark was absent due to her grand daughter’s graduation.
B. MINUTES OF THE MEETING
1. Approve Meeting Minutes of May 28, 2014
Upon motion by Priscilla Dorman, seconded by Hal Hand, it was unanimously voted to approve the May 28th meeting minutes with the amendment of adding the Executive Session in which no Action was taken. ( Confidential Family matter )
C. QUIT CLAIM DEEDS
1. Payroll Warrant – Approve warrant # 27
Upon motion by Priscilla Dorman, seconded by Danny Withee, it was unanimously voted to approve Payroll Warrant #27.
2. Expenditures – Approve warrant # 37 & 38
Upon motion by Danny Withee, seconded by Hal Hand, it was unanimously voted to approve Warrant #37.
Upon motion by Priscilla Dorman, seconded by Danny Withee, it was unanimously voted to approve Warrant #37. (Noting some discussion on grading the roads possibly being done more often, Diane will copy grader notes for the Board)
F. BOARD OF ASSESSORS
There was discussion on a schedule change dealing with Base Lots. The Town of Stetson’s base lot schedule is presently very low. The Board requested that Danielle Smith attend the next meeting.
II. OLD BUSINESS
1. Update on Dam
Diane reported that Fred Marshall of Plymouth Engineering Services proposed Engineering Services for a permanent fix of the dam in the amount of $2,200 for the concrete option and an estimated $25,000 for the complete project. Consensus of the Board was to allow the voter at Town Meeting to decide the amount of funds to be appropriated for the dam repair.
Diane also reported that MMA insurance coverage has denied any claim for the dam repair.
III. NEW BUSINESS
1. Election Report
Town Clerk passed out the Election results, (see attached)
Election results were passed out .
2. Discussion of Annual Town Meeting
Consensus of the Board was to check in the registered voters by the voting list and to seat non registered voters in a separate section. This will create less confusion when counting the votes and the vote count will be accurate to record.
IV. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Discussion of repairing stones was noted and to continue discussion at a later date.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J. MEETINGHOUSE Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Consensus of the Board was to contact Lissa Bittermann and to go with ecomaine and the zero sort program.
O. ROAD COMMISSIONER William Barriault was present and reported that he has several more things planned for the maintainance money and questioned if Dearborn Drive is a discontinued road. The Board believes Dearborn is discontinues and the no Town funds should be spent on this road. (again discussion on roads and their status will begin in July). Priscilla questioned what roads will be worked on and have been worked on? Barriault stated he would be fulling pot holes on Coboro and Mt. Pleasant and replacing a culvert on Cross road. Barriault also informed the Board that he only has 2 or 3 culverts left. Priscilla also questioned the amount of work that has been done on the Blaisdell road, stating that the Board should have a written road work plan so that potential projects could be put our to bid.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Diane informed the Board of a no penalty copier upgrade to allow us to scan and email documents. Consensus of the Board was to have Diane verify that the computers had enough memory to handle the upgrade and if so could do the upgrade the first of July.
Diane also reported that she has received an a quote from Sign Services to replace the sign at the Helen Stewart Memorial Park. That quote is $1,800 for a 2 sided sign, 4 x 4 ft, and installed on 3”steel t tubing frame. Consensus was to discuss again at a later date.
R. WELFARE DIRECTOR Nothing.
S. MEMORIAL COMMITTEE Nothing.
T. OTHER Nothing.
None. But noted that the office will be closed on June 30, 2014 for Fiscal Year End.
VI. PUBLIC COMMENTS
Marc Karum thanked the Board for looking into the new sign at the Helen Stewart Park.
Marlene Webber again questioned the out of place bench in the Memorial Park and also mentioned some loose gravel across from the post office that is causing concern for motorcycles. The Board confirmed that the road is maintained by DOT.
Delores Butler reported that the cemeteries are not being mowed under where the truck to parked with equipment, and questioned whose responsibility it is to straighten of fix grave stones. Consensus to the Board was the individual family members.
VII. SELECTMEN COMMENTS
Danny Withee stated that the Town of Stetson cemeteries look much better than the ones that he has passed in Levant.
Priscilla Dorman requested that weed whacking be done around the storage building at the Town office.
VIII. EXECUTIVE SESSION
Upon motion by Priscilla Dorman, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 7:25 p.m.
Minutes recorded by; Diane Lacadie