July 10, 2019
I. OPEN MEETING
Charles Leighton opened the meeting by leading the Pledge of Allegiance.
Charles Leighton, Brenda Clark, Millard Butler and Danny Withee were present. (Leslie Merrill was absent)
ELECTION OF CHAIR AND DEPUTY CHAIR
Charles Leighton declined nominations for Chairman.
Charles Leighton nominated Brenda Clark for Chair.
Upon motion by Charles Leighton, seconded by Danny Withee, it was voted 3 to 1 to elect Brenda Clark as Chair. (Brenda Clark abstained).
Brenda Clark nominated Millard Butler as Vice Chair:
Upon motion by Brenda Clark, seconded by Danny Withee, it was voted 3 to1 to elect Millard Butler as Vice Chair. (Millard Butler abstained).
B. MINUTES OF THE MEETING
1. Approve June 26, 2019 Meeting Minutes
Tabled as there were not 3 that were in attendance at the June 26, 2019 meeting present. (it was also noted by Mr. Butler that Diane be sure to proof read before presenting them to the board.)
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 1
Upon motion by Charles Leighton, seconded by Millard Butler, it was unanimously voted to approve Payroll Warrant #1.
Expenditures # 1
Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #1.
E. BOARD OF ASSESSORS
Not in attendance as Mr. Merrill no longer had questions that needed to be answered. Diane reported that the Assessing Agent is planning to commit taxes September 11, 2019.
II. OLD BUSINESS
Diane reported that she has been informed that the leach field is malfunctioned and requested instruction from the Board as to the next course of action.
Consensus of the Board was to have a new system designed and research the cost to bring back for discussion.
Consensus of the Board was to have the memorial stone and the flag poles both facing the building.
Diane reported that she had contacted Laura about the cleaning out of the Storage building to allow it to be moved, and Laura felt that there should be further discussion.
Consensus of the Board was to invite Laura to the next meeting if she would like to discuss this, if not the plan will still be to move the building by the end of the month.
Charles Leighton questioned the status of allowing the abutter to the office to cut the dead trees along the property line.
Upon motion by Brenda Clark seconded by Millard Butler, it was unanimously voted to allow the dead trees to be removed.
III. NEW BUSINESS
Bids due back July 24, 2019.
2 Appointments of Officials
Sexton: Alan Lord (CORRECTION JOE GRAY)
Meeting House Trustees;
Theresa Gray, Sandra Lovejoy, Constance Merrill, Janet Rush, and Brenda Clark.
Animal Control Officer: Noel Sirabella
Ronald Miles, Marlene Webber, Michael Hands resigned.
Fire Chief and Assistants: NEEDED
Parks and Rec Directors:
Sealer of Weights and Measures: Timothy Briggs
Mike Kosciuko, Delores Butler, Philip Small, and Alan Brown.
3.Town becoming ATV assessable (requested by Danny Withee)
Danny Withee addressed the Board stating that there are a lot of people whom would like to have all Stetson Town Maintained roads ATV assessable.
There would have to be signs posted and the town would get state funds to offset cost through Trail Master. (basically the same as what is done with snowmobiles)
Hopefully residents would start an ATV Club to get involved in this.
Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to allow the ATV access as soon as the signs and legalities are in place.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Waiting for the Board to approve legal funds in order to do any enforcement on the East Newport Road property.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE The Town is in need of one.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT The list of officers are needed to allow the Board to appoint them.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER Not present.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
Diane informed the Board that she was requested to ask the Board about the Haying of the field at the Town Office. The question being that why is a resident allowed to hay
Town owned property for their own personal use.
The Board will look into this and discuss it at a later date. The board stated if someone else is interested in haying the field to put their request in writing for next year.
Jody Lyford questioned if her written responses were ready. Diane provided Jody and the Board with the written documents.
Danielle Withee questioned when Road side mowing will be done and felt it should be done soon. The Board explained that it is done before school starts for safety reasons.
Danielle expressed maybe it should be done twice a year.
Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to enter into Executive Session per 405(6)(E).
Upon motion by Millard Butler, seconded by Danny Withee, it was unanimously voted to come out of Executive Session and to No Action as the result of the Executive Session.
Upon motion by Charles Leighton, seconded by Millard Butler, it was unanimously voted to adjourn the meeting at 7:35 p.m.
Minutes are recorded by;