TOWN OF STETSON
Date: July 11, 2012
I. OPEN MEETING
A. ROLL CALL
The Meeting was called to order with Don Carroll leading the Pledge of Allegiance.
ELECTION OF THE CHAIRMAN
Upon motion by Charles Leighton, seconded by Danny Withee, it was voted 3 to 0 to vote for Donald Carroll and Brenda Clark to be Co-Chairs for the Upcoming year to allow Brenda to learn the additional responsibilities as Chair-person. (Both Don and Brenda abstained from voting).
B. MINUTES OF THE MEETING
1. Approve June 13, 2012 Meeting Minutes
Upon motion by George Hockstadter, seconded by Charles Leighton, it was voted 4 to 0 to approve the June 13, 2012 Meeting Minutes with the additional Selectmen Comments from Terry White so noted at the last meeting. (Danny Withee did not vote as he was not a Selectman in June)
2. Approve June 27,2012 Meeting Minutes
Upon motion by Charles Leighton, seconded by George Hockstadter, it was voted 4 to 0 to approve the June 27, 2012 Meeting Minutes. (Danny Withee did not vote as he was not a Selectman in June)
C. QUIT CLAIM DEEDS
1. Payroll Warrants 1 & 2
Upon motion by Brenda Clark, seconded by George Hockstadter, it was unanimously voted to approve Payroll Warrants # 1 & # 2.
2. Expenditures Warrants # 48 (END OF FISCAL YEAR) AND # 1 & # 2 OF NEW YEAR
Upon motion by George Hockstadter, seconded by Brenda Clark, it was voted 4 to 0 to approve Warrant #48.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #1. (EMS vehicle)
Upon motion by George Hockstadter, seconded by Charles Leighton, it was unanimously voted to approve AP Warrant #2. (Noted that there were 2 PERC bills and they should be checked to see if one of those bills should be posted to last year)
Consensus of the Board was to transfer $25, 0000 to cover the Warrants.
E. BOARD OF ASSESSORS
Don Carroll reported that we should have preliminary figures by the next meeting, and also that Danielle will be in class the 1st week in August.
II. OLD BUSINESS
1. Road Side Mowing Bid
There were 3 Bids submitted:
1. Alan Clark $950.00
2. T. Berry $2,600.00
3. F.A.R. & Beyond $925.00
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to award the Road Side Mowing Bid to F.A.R & Beyond.
III. NEW BUSINESS
1. Discussion on the Paving of Merrill Road
Because of the drop in fuel prices, consensus of the Board was for Mr. Barriault to get updated estimates and for the Discussion to be brought back on the July 25, 2012 Meeting.
Don Carroll read the appointments out load from the Annual Town Report and also noted the change of Appointments for the Fire Department:
Fire Chief Kim Tracy
Assistant Fire Chief Bucky Morneault
Captain Shane Tyrrell
EMS Chief Nancy Watson
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to approve all appointments.
3. MMA Annual Election
Consensus of the Board was to have Don Carroll sign and vote the Ballot.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Charles Leighton noted the Hatfield’s monument in need of repair, and Don Carroll noted the Clarks Hill Cemetery fencing need of repair.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Don Carroll reported that the potential Architects for the new school have taken place and references are being checked.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Both Kim Tracy and Nancy Watson were present and reported that the furnace is still not totally repaired. Nancy Watson also questioned what the Board would like to do with the old rescue vehicle? Nancy stated that the department would like to donate it to a town that is less fortunate. The Consensus of the Board was to allow the donation, but wanted the department to be clear of the condition of the vehicle and to get a signed Liability release from the department it goes to.
Don Carroll also questioned the testing of the Generator and requested that the Fire Department also check the Meeting House when the generator is running.
I. FIRE DEPARTMENT Don Carroll questioned if the brush truck is still being used? Kim Tracy informed the board that is does get used periodically.
J. MEETINGHOUSE Don Carroll noted that the Meeting House needs a coat of paint.
K. PARKS & RECREATION Diane informed the Board that the new Parks and Rec Director has requested the Town get a membership at Sam’s to allow for purchases only. The Board approved.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER William Barriault was present and informed the Board that there are 2 older steel culverts on the Merrill Road and questioned if the Board would approve the replacement of those culverts before the road is paved.
Consensus of the Board was to replace the 2 culverts and to do the ditching at the same time. Cost of replacing will be approximately $1,200 a piece. Danny Withee also questioned if the road will have to be “Closed” , and if so to be sure and notify the residents and Emergency Responders.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Diane passed out the “End of Fiscal Year” Exp/Rev report and informed the Board if they have any questions to stop in and see her.
R. WELFARE DIRECTOR Nothing.
S. OTHER Terry White requested Board approval to allow 2 – 3 loads of gravel delivered to his road and the residents them selves would spread the gravel and fill the pot holes.
Consensus of the Board was to allow the delivery of the gravel.
IV. TRAINING Diane completed the State Mandatory training dealing with death certificates on July 9th.
V. PUBLIC COMMENTS
VI. SELECTMEN COMMENTS
Don Carroll welcomed Danny Withee to the Board.
VII. EXECUTIVE SESSION
Upon motion by George Hockstadter, seconded by Charles Leighton, it was unanimously voted to adjourn the meeting at 7:15 and to go outside and see the new EMS vehicle.
Minutes recorded by;