SELECTMEN’S MINUTES

July 22, 2020

6:00 P.M.


I. OPEN MEETING

Brenda Clark opened the meeting by leading the Pledge of Allegiance.


  1. ROLL CALL

Brenda Clark, Millard Butler, Leslie Merrill, and Danielle Withee, were present.

Danny Withee has resigned verbally. We have requested the resignation in writing.

Upon motion by Millard Butler, seconded by Leslie Merrill, it was unanimously voted to hold a special Municipal Election along with the State Election on November 3rd

to fill the remainder of Danny Withee’s term.


ELECTION OF CHAIR AND DEPUTY CHAIR

Upon motion by Brenda Clark, seconded by Leslie Merrill, it was unanimously voted to Elect Millard Butler to the Chairman position. (Noting Millard Butler abstained).

Upon motion by Millard Butler, seconded by Leslie Merrill to nominate Brenda Clark as Deputy Chair.

Upon motion by Danielle Withee, seconded by Millard Butler to nominate Leslie Merrill as Deputy Chair.

Upon motion by Danielle Withee, seconded by Millard Butler, it was unanimously voted to Elect Leslie Merrill to the Deputy Chairman position. (Noting that Leslie Merrill abstained.


B. MINUTES OF THE MEETING

1. Approve July 8, 2020 Meeting Minutes

Upon motion by Leslie Merrill, seconded by Brenda Clark, it was unanimously voted to approve the July 8, 2020 Meeting Minutes as amended. (Noting Danielle Withee did not vote as she was not a Board Member at that time.


C. QUIT CLAIM DEEDS

None.


D. WARRANT

1. Advantage Payroll Warrant # 2

Upon motion by Brenda Clark, seconded by Millard Butler, it was unanimously voted to approve Payroll Warrant #2.


  1. Expenditures # 2

Upon motion by Brenda Clark, seconded by Danielle Withee, it was unanimously voted to approve AP Warrant #2. Millard Butler questioned the late billing of the Road work.

Joe Gray stated the bills were held because of the lack of funds in the budget at the end of the year.


E. BOARD OF ASSESSORS

Nothing.

II. OLD BUSINESS

Leslie Merrill requested that the Sand Bid be put out to bid and to change the bid specs to request samples before accepting the bid.

Consensus of the Board was to get both the sand bids and the Municipal Plowing on the next agenda to go over.

Joe Gray also questioned that the Food Cupboard be part of the Municipal Plowing Bid as the Town owns the property. The Board agreed.


III. NEW BUSINESS


Appointments of Officials

(See attached Town Meeting Minutes for list)


III. COMMITTEE REPORTS

A. ANIMAL CONTROL Nothing.

B. APPEALS BOARD Nothing.

C. CEMETERY Millard gave an update on the concerns of the look of the cemeteries. He and Leslie drove through and noted the concerns, and Millard contacted Mr. Shaw. Mr. Shaw stated the concerns will be dealt with.

Millard stated that it has now been 7 or 8 days and nothing has been done to deal with the concerns. Millard will contact Mr. Shaw again.

D. CODE ENFORCEMENT OFFICER Nothing.

E. E911 Nothing.

F. EDUCATION Nothing.

G. EMERGENCY PREPAREDNESS COMMITTEE Rita Albee was present and reported that there are no new updates.

H. EMT/RESCUE see fire department below.

I. FIRE DEPARTMENT Diane and Millard met with the Levant Town Manager and the Fire chief to discuss the contract and how the 2 towns proceed from here. Discussions of the lettering of the trucks with “Levant” on them,

and the 60 day notice to either town to discontinue services. Also discussed was the installation of dry hydrants, and to appoint Eric Strout as the Public Safety officer. It was noted that Leslie Merrill has a pond and may allow

the Department to use and Joe Gray may volunteer to dig for the hydrant. Also noted was the potential Grant funds in May and October.

J. MEETINGHOUSE Nevin Miller questioned if the old pew cushions can be disposed of, as they have new ones to replace them. Consensus of the Board was to dispose of the old ones.

K. PARKS & RECREATION Corey Leighton was present and reported that the shed and the closet have been cleaned out to allow all the parks and rec equipment to be stored in one location. (the shed behind the office)

Corey also stated that he will be ordering mulch and is requesting volunteers to help spread the mulch.

L. PLANNING BOARD Nothing.

M. PLUMBING INSPECTOR Nothing.

N. RECYCLING & SOLID WASTE COLLECTION - Spring/ Fall clean-up.

Diane reported that the clean helps that have been held in previous years have cost approximately $3, 800.00. Diane also reported that anything put out to be picked up, needs to be bagged.

O. ROAD COMMISSIONER Joe Gray reported that he has met with Hopkins Paving and B&B Paving to get prices to fix the bad areas of the Lapoint and Wolfboro road.

Diane questioned if Joe had spoken with Debbie from MMA dealing with the claim of the trees, Joe informed Diane he has.

P. STATE LEGISLATIVE CORRESPONDANCE Nothing.

Q. TREASURER Nothing.

R. WELFARE DIRECTOR Nothing.

S. OTHER Nothing.


IV. TRAINING

Diane reported that the will be zoom training on the new Sequil version of Trio on Monday, August 3rd. Diane is in hopes the office will be opened on time.



  1. PUBLIC COMMENTS

Sara Turner again expressed concerns about a Town Facebook page. Millard Butler stated that the Selectmen need the opportunity to discuss this idea, and it will be placed on the next agenda for discussion.

Tammy Buswell again clarified all road side materials put out for pick-up needs to be bagged.

George Hockstadter stated that he talked to Spectrum about the internet concerns, and at this time, Spectrum cannot help.


  1. SELECTMEN COMMENTS

Brenda Clark stated that it has been an honor to serve as Chairman of the Board for the last 2 years.

Millard Butler suggested that a log book be kept on issues of concerns and complaints that the board investigated or deals with. The Board member will submit the information to the clerk, and she will maintain a log book.

All Board members agreed.


  1. EXECUTIVE SESSION

None.



  1. ADJOURNMENT


Upon motion by Leslie Merrill, seconded of Brenda Clark, It was unanimously voted to adjourn the meeting at 6:58 p.m.






__________________________________Millard Butler


__________________________________Leslie Merrill


__________________________________Brenda Clark


__________________________________Danielle Withee


__________________________________Danny Withee


Minutes are recorded by;

Diane Lacadie