July 24, 2019
I. OPEN MEETING
Brenda Clark opened the meeting by leading the Pledge of Allegiance.
Brenda Clark, Charles Leighton, Millard Butler, Leslie Merrill, and Danny Withee were present.
B. MINUTES OF THE MEETING
1. Approve June 26, 2019 and July 10, 2019 Meeting Minutes
Upon motion by Millard Butler, seconded by Leslie Merrill, it was voted 3 to 0 to approve the June 26, 2019 meeting minutes. Charles Leighton, and Danny Withee did not attend the meeting.
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve the July 10, 2019 meeting minutes.
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 2
Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to approve payroll warrant #2.
Expenditures # 2
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve AP warrant #2.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1.Septic/Leach Field Update.
Brent Dorman, and Danny Withee dug out the area and the leach field is working. The distributor box and piping to the tank needed to be unplugged.
The cover needs to be sealed and the area covered, Brent will seal the cover and Joe will do the ground covering. Brent and Danny also placed grade stakes to extend the
mowing area so that heavy tractors would stay off the area while haying.
2.Storage Building Update.
Diane reported that the keys have been returned and the Library’s contents have been removed. Joe Gray will get the building scheduled to be moved.
III. NEW BUSINESS
Roadside Mowing Bids
The Board received one bid:
K & F $2,969.00
Upon motion by Brenda Clark, seconded by Charles Leighton, it was voted 4 to 1 to accept K & F’s bid, Charles requested that blades are sharpened and they slow down while doing the mowing.
Leslie Merrill abstained from the vote because of his employment with K & F.
Diane questioned the Board’s direction in dealing with the “out of order” boy’s bathroom.
Consensus of the Board was to contact Gilman for an estimate.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Consensus of the Board was to request that monthly reports are submitted by the Animal Control Officer to keep the Board updated on Monthly complaints.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE We need a committee.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Brenda Clark suggested that each Board Member take turns going to the trainings that are scheduled for Mondays so that the Board will be aware of what is taking place within the Department.
Consensus of the Board was to put those visits in motion.
J. MEETINGHOUSE Brenda Clark stated that steps outside should be painted again, the floor in the basement should be painted again, and there is a large gap on the porch doors that should be attended to.
Millard Butler will also stop to see Scott Bellefluer about the roof again.
K. PARKS & RECREATION Nothing
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Contamination fees were again noted.
O. ROAD COMMISSIONER Joe Gray was present and reported that tree trimming is presently being done. Brent Dorman questioned the cost of the tree trimming.
Joe stated the cost is $175.00 per hour and that presently they will be doing Everett’s Landing, Coboro Road and will look to see what other areas are in need of trimming.
Brent Dorman stated that the work should have been put out to bid as the cost will be well over the $5,000 as voted on.
Brent also felt the process was being done at a very slow pace that would cost the town additional funds. Brent stated that some trees were cut, and some were not, and maybe bigger machines were needed.
Brent also confirmed that Mark Merrill would be getting the wood that was downed.
Joe Gray also reported that the grading will be done the first of August. Joe will also call B & B for estimates for grinding the office parking lot to include the entrances.
Millard and Charles also requested that Joe get estimates on paving and or resurfacing roads.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Diane reported that there are 198 Liens going out.
R. WELFARE DIRECTOR Nothing.
Jody Lyford reported that the committee for the building will be holding a yard sale August 16th and 17th for the purpose of purchasing kitchen items for the building, and questioned the use of the bathroom facilities.
Consensus of the Board was to allow the use of the facilities if Brenda Clark was present. The Committee will do their own shopping and donate the purchased items.
Jody also requested of the board for a legal opinion on authorization of spending capital improvement funds.
Dale Brownie stated that the bathrooms should be fixed to allow sufficient needs for the residents if used as an Emergency Shelter.
A resident also requested if computers, TVs etc. would allowed to be disposed of during the big trash day that is usually held by the town in November.
Diane will check with Sullivan’s, and Charles Leighton informed the resident that Newport takes those items for a fee.
Millard Butler reported that he spoke with Mark Merrill about the haying on Municipal property, and Mark stated that his father has always done it, so he is doing it now.
Millard also requested that there be some type of record showing when Board Members, or any municipal official are taking any action for the town, such as the leach field.
Danny Withee, thanked Brent Dorman for his efforts with the leach field, and other events that allows the town to save money.
Charles Leighton also thanked Danny for his efforts. Brenda Clark thanked the people for coming and participating.
Upon motion by Charles Leighton, seconded by Millard Butler, it was unanimously voted to adjourn the meeting at 7:20 pm.
Minutes are recorded by;