TOWN OF STETSON
SELECTMEN’S
MINUTES
Date: July 27, 2011
I.
OPEN
MEETING
Don Carroll opened the
meeting by leading the Pledge of Allegiance.
A. ROLL CALL
Donald Carroll, Brenda
Clark, George Hockstadter, Charles Leighton, and Terry White were present.
B. MINUTES OF THE
MEETING
Upon motion by Terry White, seconded by Brenda
Clark, it was unanimously voted to approve the July 13, 2011 Meeting Minutes.
C.
QUIT CLAIM DEEDS
None.
D. WARRANT
1. Payroll Warrant – Approve warrant # 5
Upon motion by George Hockstadter,
seconded by Terry White, it was unanimously voted to approve Warrant #5.
2.
Expenditures
– Approve warrant # 6
Upon motion by George
Hockstadter, seconded by Charles Leighton, it was unanimously voted to approve
Warrant #6.
Upon motion by Terry White, seconded by
George Hockstadter, it was unanimously voted to transfer $130,000.00 from the
undesignated account to the checking account to cover the warrant.
E.
BOARD OF ASSESSORS
1.
Potential Mill Rate
Three different potential mill rates
were presented by Danielle Smith (Assessing Agent):
Mill rate Overlay
1. 0.015200 $18,634.73
2. 0.015400 $32,929.06
3. 0.015600 $47,223.38
Upon motion by George Hockstadter,
seconded by Terry White, it was unanimously voted to go with a 15.40 mill rate
with an overlay of $32,929.06.
The Selectmen commended Danielle Smith
for all her hard work and the great job that had been completed for this fiscal
year.
ABATEMENT FOR HEWITT: recommended by
Danielle Smith.
Upon motion by George Hockstadter,
seconded by Don Carroll, It was unanimously voted to approve abatement for
Hewitt in the amount of $438.03
II. OLD BUSINESS
1.
Roadside
Mowing Bids
There were 2 bids
received:
1. Alan Clark $950.00
2. Lambert Diesel and
Welding $1,100.00 or actual
of $55.00 per hour.
Upon motion by George
Hockstadter, seconded by Charles Leighton, it was unanimously voted to Alan
Clark’s bid of $950.00.
2.
Snow
Plowing Contract
Don Carroll stated he
feels that the Board does not have much choice but to renew the contract for
this year. Mr. Webber has stated that he
will not honor the contract if there are any changes. Don stated there is not enough time to go out
to bid this year, but requested better bookkeeping records for the fuel surcharge
and that the town must go out to bid next year.
Charles Leighton stated
that he feels the fuel surcharge is too high along with the 6% increase Mr.
Webber has already put in place. Charles
also stated that he realizes that there have been winters with few storms and
winter with many storms and that profit or loss has been different during
previous years.
Mr. Webber stated that
he is less than anyone around and questioned if Sullivan’s contract stayed the
same.
Brenda Clark stated that
she would like to see the Coboro Road plowed all the way through and not back
and forth.
Upon motion by George
Hockstadter, seconded by Don Carroll, it was voted 3 to 2 to sign the contract
as is. (Don Carroll,
George Hockstadter, and Terry White voting Yes, and Brenda Clark and Charles
Leighton voting NO.)
The Board then addressed
the prices of sand, and the sand and salt mixing for winter preparation:
Richard Webber was $9.50
pre yard plus $1.50 per yard for mixing.
William Barriault was
$11.50 per yard (mixing included)
Charles Leighton
questioned if the mixing could be completed inside the building? Don Carroll stated it cannot be mixed
inside. Charles also stated that the
amount of sand needed would be over the $5,000.00 mark and should be put out to
bid. Terry White agreed with Mr.
Leighton.
Charles also questioned
why there was over 1,000 yards rescreened last year. Webber stated because there were too many
rocks.
Upon motion by Charles
Leighton, seconded by Brenda Clark, it was voted 3 to 2 to put the purchase of
sand out to bid. (Charles Leighton, Brenda Clark, and Terry White
Don Carroll requested
the help of Mr. Webber to write the ad for the bid request so that we would
have the correct wording for the type of sand the town is seeking in this
bid. Mr. Webber agreed to do so.
III. NEW BUSINESS
1.
Cemetery
Monument
Charles Leighton
reported to the Board that he had been speaking with Julie Brownie about Oliver
Hartwell being the only Revolutionary War Veteran and would like to redo his
headstone. The headstone is very dirty
and leaning. Charles stated that he had
looked into the cost and Bob Creighton would fix and straighten the stone for
$500.00. Julie Brownie would donate
$100.00 dollars towards the cost.
Don Carroll agreed that
this is a Historical Site and should be tended to.
Charles asked that the
Board look at the stone and this can be discussed at the next meeting.
IV. COMMITTEE REPORTS
A.
ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C.
CEMETERY Nothing.
D.
CODE ENFORCEMENT OFFICER - Don Carroll informed the Board that Al
Tempesta was no longer interested in the CEO position, and that Dalton Mullis
will be starting next Tuesday and will be working from 8 to noon.
E. E911 Nothing.
F. EDUCATION
Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H.
EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J.
MEETINGHOUSE Connie Merrill reported that the Trustees have
met and will continue to meet monthly.
She also turned in a copy of the meeting minutes and a list of accomplishments
the trustees are working on.
Also noted was the new sign that was
donated by Sign Services, and the board requested a “Thank-you” letter be sent.
1.
Weather vane
The board received a quote to fix the steeple
of $7,890.00. This kind of payment may
require a Special Town Meeting to get the funds. In discussion, it was noted the possible
safety issue of not fixing immediately, and how cost could be cut to lower the
total bill. Diane will call Tim O’Donnell
from Sunbelt rental to see if we could possible get a better price for the
lift. The Board could also put out to
bid to see if another company could do the job for less.
K. PARKS &
RECREATION Stolen funds being investigated.
L. PLANNING BOARD Nothing.
M.
PLUMBING INSPECTOR. Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O.
ROAD COMMISSIONER William Barriault was present, and
addressed the Loon Cove issues and what he felt needed to be done for work on
this road. Barriault felt from the 4 way
down needs gravel. Don Carroll stated
that Loon Cove is a Public Easement and needs to be maintained as safe and
passable only. Don stated that there are
plans to ditch and gravel down there, but it is not a top priority. Don felt it was the hot-top driveways that
are creating some of the run-off issues because the driveways are higher than
the road.
P. STATE
LEGISLATIVE CORRESP Nothing.
Q.
TREASURER Diane announced there would be
approximately 203 “30 day notices” being mailed on Friday, and that she would
be on vacation the next week.
R.WELFARE DIRECTOR Nothing.
S. MEMORIAL
COMMITTEE Nothing.
T.OTHER
The URIP agreement was
signed by the Board.
The board also publically
thanked Peter Webb and Terrance Withee for maintaining the damn for many years.
V.
TRAINING
Diane Lacadie completed the Payroll
and 1099 workshop.
MMA convention dates were noted for
those whom would like to attend.
VI.
PUBLIC
COMMENTS
Numerous Loon Cove residents were in
attendance and addressed their issues and concerns with Loon Cove:
Bill Chadwick, Robert Pitchford, Joyce
Doher, Ernest Deroche, Peter Webb, Ray Gallant, Pat Withee and Constance Goslin.
Some of these residents were unhappy
with the maintenance of the road and felt fabric and gravel were needed in
areas. Some felt they pay quite a
percentage of the taxes in town and should get more for their money.
Don Carroll explained that the town
has $70,000.00 in their Road Maintenance Account and 19 miles of road, 12 miles
of which are dirt roads. “We do the best
we can do with what monies we have.”
Charles Leighton stated he empathized
with the residents of Loon Cove, but it it’s a “Public Easement” we are
required to keep safe, not rebuild.
Terry White stated that the residents
should attend Town Meeting and request more funds.
A few residents thanked the Board for
the efforts that goes into the care of Loon Cove and its improvements and
stated they are aware it cannot all be done at once.
Melodie Bellefleur reminded the Board
that she has the Town’s helium tank for storage in the event that it is needed
for Stetson Days. Melodie also questions
“ads” being sold in the Town of Stetson’s name for the Stetson Day’s booklet,
and asked if those monies will be put in the general fund for the town. Melodie questioned what would happen in the event
that Stetson Day’s runs over budget? Don
Carroll stated there will be accountability and that the town would not pay
anything over budget.
VII.
SELECTMEN
COMMENTS
Charles Leighton: stated that he did not run for office to make
friends, but to give the tax payers what they deserve and pay for.
Brenda Clark: Apologized to the Loon Cove residents that
were present, but also stated that a lot of residents live on dirt roads, and you need to become accustom to how to drive in the spring
and fall.
VIII. EXECUTIVE SESSION
NONE
IX.
ADJOURNMENT
Upon motion by George Hockstadter,
seconded by Charles Leighton, it was unanimously voted to adjourn the meeting
at 8:20 p.m.
____________________________________Donald
Carroll
____________________________________Brenda
Clark
____________________________________George
Hockstadter
____________________________________Charles
Leighton
____________________________________Terry
White
Minutes recorded by
Diane Lacadie