TOWN OF STETSON
Date: August 13, 2014
I. OPEN MEETING
The meeting was opened with Brenda Clark leading the Pledge of Allegiance.
A. ROLL CALL
Brenda Clark, Charles Leighton, Donald Carroll, Priscilla Dorman and Danny Withee.
B. MINUTES OF THE MEETING
1. Approval of July 23, 2014 meeting minutes
Upon motion by Priscilla Dorman, seconded by Brenda Clark, it was unanimously voted to approve the July 23, 2014 minutes with corrections of spelling on (seist) and “Election of Chair” votes to read 4 to 0 as opposed to 4 to 1.
C. QUIT CLAIM DEEDS
1. Payroll Warrant #3 & 4
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve Payroll Warrant #3.
Upon motion by Danny Withee, seconded by Don Carroll, it was unanimously voted to approve Payroll Warrant #5.
It was also noted that payroll warrants should read net wages not gross wages.
2. Expenditures Warrant #4 & 5
Upon motion by Charles Leighton, seconded by Priscilla Dorman, it was unanimously voted to approve Warrant #4.
Upon motion by Priscilla Dorman, seconded by Brenda Clark, it was unanimously voted to approve Warrant #5.
(Don Carroll questioned Road Account Spread sheet asking if Barriaults equipment is being charged to the town when it is present or in use.) Don stated that the pick-up truck used up 10% of the Maintenance budget.
E. BOARD OF ASSESSORS
Diane noted that the board will soon have 2 poverty abatements to consider.
II. OLD BUSINESS
1. Helen S. Stewart Park Sign
Diane provided copies of the new estimate for a smaller sign in the amount of $1,057.00 installed.
Upon motion by Priscilla Dorman, seconded by Charles Leighton, it was unanimously voted to approve the funds for the above sign installed.
2. Discussion of Private Road Status
Diane has created a spread sheet in which to research at Penobscot County Mapping and will go there next week to record what is presently there.
Don Carroll also provided insight on the material that Diane provided that the town office presently has on site.
The board will continue this discussion after Diane has completed the research.
Don has also volunteered to travel the roads and record what is not recorded at this time. (the board agreed to pay fuel cost.)
3. Salt and Sand Shed Payoff
Consensus of the Board was to have Diane email Mr. Nadeau to get exact dollar figures on potential fees still due. Then to have the town attorney look at the contract and what is being requested for fees of early pay-off.
4. ADDED Plymouth Engineering Contract: The reviewed the estimated cost for the over seeing of the project and the pre-bid meeting. Con census of the Board is to have Plymouth Engineering supervise the whole project and to get the work in motion before winter.
III. NEW BUSINESS (ADDED)
1. Salt / Sand Bids (Diane will provided last years bid advertisement for the Board to preview.)
2. Peoples Bank requesting to meet with the Board. (Consensus of the Board was to stay with TD Bank for now because of the present market not being very competitive and the Town’s satisfaction with TD Bank.
3. Larry Miller’s Driveway concerns. (Consensus of the Board was to have Diane e-mail Mr. Miller and find out what it is he is looking for from the town.
IV. COMMITTEE REPORTS
A. ANIMAL CONTROL - Diane noted the concern with a residence in town dealing with cats and human habitat.
B. APPEALS BOARD Nothing.
C. CEMETERY The Sheriffs work crew cleaned along the fences and cut some brush along the cemetery road. Don also stated that Alan Lord would like the town to find a resident to be the sexton and he would still be more than happy to dig the graves. Both Don and Danny volunteered to help with the sexton role.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE - Nothing.
I. FIRE DEPARTMENT Diane questioned the Fire Department hosing the front of the meeting house to clean it from the cob webs and other. The Board would like it verified that it would be covered by insurance. Priscilla Dorman also noted that there has been no Representative from the Fire Department sense June 25th and that the recliner and other stuff is still sitting out back. Don also mentioned some rumors that were flying around and felt it would be time for an Executive session to discuss some of them. Diane will notify the chief and put in on the next agenda.
J. MEETINGHOUSE Diane reported that the Sheriffs work crew has painted the up stairs floors and stairs and kneelers. It looks very nice. Priscilla also removed the 8 broken chairs.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD - Nothing.
M. PLUMBING INSPECTOR -Nothing.
N. RECYCLING & SOLID WASTE COLLECTION -Don is going to ride on the recycling truck to check the status of recycling. Priscilla will create an insert for the next news letter.
O. ROAD COMMISSIONER William Barriault was present and reported that the gentlemen is still picking in the old town dump and has again been told to stay out. Barriault also stated that if Everett's Landing is a Town Maintained Road then he would like to plan to ditch and do some Improvement funds on that road to give it a boost. Don explained that only certain work can be qualified for improvements and that a work plan should be created. Barriault estimates the cost of $30,000.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER - Nothing.
R. WELFARE DIRECTOR Nothing.
S. MEMORIAL COMMITTEE Nothing.
Diane reported that the Sheriffs work crew will be back on October 6th.
Diane noted the MMA Convention.
VI. PUBLIC COMMENTS
Julie Browning questioned the status of the Delate Road and Don stated it was Discontinued to Maintenance. Julie also questioned what a poverty abatement was. Diane explained that is is a process for those that cannot pay their taxes.
VII. SELECTMEN COMMENTS
Brenda Clark informed the board that she has received a complaint from George Hockstadter dealing with the Burleigh Road being like a roller coaster and need to be graded.
VIII. EXECUTIVE SESSION
Upon motion by Priscilla Dorman, seconded by Charles Leighton, it was unanimously voted to adjourn the meeting at 8:00 p.m
Minutes are recorded by;