TOWN OF STETSON

SELECTMEN’S MINUTES

Date: AUGUST 28, 2019


I. OPEN MEETING

Brenda Clark opened the meeting by leading the Pledge of Allegiance.


  1. ROLL CALL

Brenda Clark, Charles Leighton, Millard Butler, Leslie Merrill, and Danny Withee were present.


B. MINUTES OF THE MEETING

1. Approve August 14, 2019 Meeting Minutes.

Upon motion by Charles Leighton, seconded by Brenda Clark, it was unanimously voted to approve the August 14, 2019 Meeting minutes.

(Millard Butler noted that he believes it is not his or the Boards responsibility to state who the residents can talk to and who they can’t.)

C. QUIT CLAIM DEEDS

None.


D. WARRANT

1. Advantage Payroll Warrant # 4

Upon motion by Millard Butler, seconded by Danny Withee, it was unanimously voted to approve AdV Payroll #4.


  1. Expenditures # 5

Upon motion by Charles Leighton, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #5.

(in discussion, it was noted by Danny Withee and Charles Leighton that the bills dealing with the roads should be out of maintenance funds and not improvement funds,

and improvement funds should be for paving. Charles Leighton also stated that Alberts Point is not a town maintained road.

( Joe Gray stated that he is preparing and improving the roads to get ready for paving and dealing with the complaints of the roads)



E. BOARD OF ASSESSORS

Tax Commitment will be the next meeting.





II. OLD BUSINESS



  1. Bid Opening

PLOW BIDS: 3 WERE RECEIVED:


Rick Faloon $175,865 (all 3 years) $527,595

Richard Webber $196,000 (all 3 years) $588,000

Grays Construction $175,000 1st year

$180,000 2nd year

$185,000 3rd year

$540,000


IN DISCUSSION, THE FOLLOWING STATEMENTS AND CONCERNS WERE NOTED;

Charles Leighton stated he has a very bad taste in his mouth concerning Mr. Faloon: he had the contract, drops everything, removes the equipment,

and then comes back with a bid of almost $40,000 more from the original bid of his awarded contract. Charles stated, it is like a hold up, and he never

asked to speak to the board BEFORE just pulling everything out from underneath us. Charles stated that there are 2 bids that are very close and questioned

Joe Gray of Gray Construction if the equipment was available to him to complete the contract. Joe informed the board that all the equipment is on standby if he is awarded the contract.

Charles also stated that as of the end of the last meeting it was decided that Two of the Board members

(himself and Millard Butler) would meet with Mr. Faloon to discuss things, that he backed out as it was not fair to the other bidders.

Brenda Clark also stated that Mr. Faloon had the contract, and we received a written resignation and all equipment was removed.

Brenda felt if Mr. Faloon had an interest in doing the job that he would attended a Selectmen’s Meeting to have that discussion not only with the Board but with the residents that had concerns.

It was both the board and residents that filed complaints and needed answers. Brenda also felt that the contractor was not ready for the first storm.

Max (representative present for Mr. Faloon agreed that the first storm came early and no one was ready.

Max also stated that Mr. Faloon wanted an Executive Session with the Board and that he was told it was not a legal executive session.

Diane informed him that she would call MMA and ask that question, but the Board decided that 2 members of the Board would meet with Mr. Faloon privately.

Diane apologized to Max for the misinterpreted communication.

Brian Furlow stated that he felt the plowing of the storms was never finished.

George Hockstadter questioned if the Board would award a new contract to Mr. Faloon if he was to honor the original contract.

Millard Butler questioned why this discussion if taking place in August and not dealt with during or at the end of Winter.

Max stated the comments about the tree cutting is what set all of this off.

Danny Withee stated he would like to see someone from the Town get the Contract.

Leslie Merrill stated that this is not personal and it is the Board’s job to do what is best for the Town, and the quality of work.

As for complaints, both the residents and the Board have the right to complain or voice their opinion as long as they are not ignorant about it.


Charles Leighton motioned to table the decision until the next meeting, Millard Butler 2nd to allow discussion.


Joe Gray stated that there is only 30 days before the Contract begins and the Contractor needs to be ready.

Allowing 2 more weeks without a decision would not be in the best interest of the town.


Both Charles Leighton and Millard Butler rescinded their motions.


Upon motion by Brenda Clark, seconded by Charles Leighton, it was unanimously voted to award the Snowplowing Contract to Grays Contruction.




SAND BIDS: 3 WERE RECEIVED:


Rick Faloon $26,250

RA Paradis $27,500

Gray Construction $45,800


Upon motion by Leslie Merrill, seconded by Danny Withee, it was unanimously voted to award the Sand Bid to Rick Faloon.



III. NEW BUSINESS

Diane reported to the Board that Dead River has provided the estimate to hook up the propane to the Fire Station Library Complex

Generator in the amount of $680.00 and to extend and bury the line at the office in the amount of $400.00.

Diane informed the board that Dead River is booked into October and the sooner we get the agreement signed and sent back, the sooner they can get the town on the schedule.

Upon motion by Charles Leighton, seconded by Brenda Clark, it was voted 3 to 2 to sign the contract and get the job done.


Diane informed the Board that the annual Fall Clean-up will be October 19, 2019 at the Meeting House, and requested that a

Board Member be present as in previous years. Leslie Merrill agreed to be present.


Barry Witham questioned the board on doing a proposal for the lighting of the flags and the stone out front.

Barry also stated that the flags should not be flying if not lit up. Consensus of the Board was to have

Barry give the Board an estimate on the lighting including a place to plug in additional lights.


III. COMMITTEE REPORTS

A. ANIMAL CONTROL Diane provided the Board with a copy of a letter she received from the Animal Control Officer and reported that the issues and concerns have been worked out.

B. APPEALS BOARD Nothing.

C. CEMETERY Signing of deeds.

D. CODE ENFORCEMENT OFFICER Nothing.

E. E911 Nothing.

F. EDUCATION Nothing.

G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.

H. EMT/RESCUE Nothing.

I. FIRE DEPARTMENT Brent Dorman informed the Board that he has spoken the Town Manager of Levant about fire/ems coverage for the town of Stetson.

Brent stated that it was reported at the previous meeting by Leslie Merrill that the cost would be $20,000 per month.

Brent stated both he and the Town Manager of Levant do not know where that figure came from.

The cost would be much closer to what the Town of Stetson budgets for Fire/Ems coverage annually.

Brent feels it is time the Board considers doing this and selling the trucks and using those funds for other needs of the town.

This opportunity would provide Full Time coverage for the town, and no matter what the numbers are for Stetson’s department, the fact is they are not responding to calls.

Jody Lyford questioned if this decision would have to go to a vote at the Town Level and not the decision of the Board.

Brent stated no, and Diane would contact MMA, Millard Butler stated he would call MMA.

J. MEETINGHOUSE Brenda Clark will again stop to see Scott Bellefluer about the roof. Danielle Withee reported that she spoke with Maynard Hawes

about the basement flooring and provided the Board with his number. Brenda Clark again mentioned the gap in the door of the Meeting House, Brent Dorman will take a look at it.

K. PARKS & RECREATION Nothing.

L. PLANNING BOARD Nothing.

M. PLUMBING INSPECTOR Nothing.

N. RECYCLING & SOLID WASTE COLLECTION Nothing.

O. ROAD COMMISSIONER Joe Gray reported that there are presently improvements being done on Burleigh Rd, Mt Pleasant Rd, Coboro Rd, and and the water drainage across from the Merrill property.

P. STATE LEGISLATIVE CORRESPONDANCE Nothing.

Q. TREASURER Nothing.

R. WELFARE DIRECTOR Nothing.

S. OTHER Nothing.


IV. TRAINING

None.


  1. PUBLIC COMMENTS

Jody Lyford questioned if Road side mowing had been completed, the Board informed her that it had not.


Brent Dorman also stated that he felt and feels it is the perception of the residents when voting that Road Improvement funds are for paving and it is the control

of the Board that approves the funds being spent. And questioned if the grading is scheduled to be done, Joe Gray stated …Yes.


Mark Merrill expressed his disappointment of the Board awarding a 3 year plowing contract, as he felt trucks could be purchased and the plowing be done cheaper in

town instead of contracted. Mark also reported that hot top is presently $75,000 to $100,000 a mile and that Everett’s Landing is in need of hot top the worse.

He will provide figures for a potential referendum question to be on the ballot in November. He also noted that heavy trucks need to stay off some of the roads.


  1. SELECTMEN COMMENTS

Brenda Clark stated that Sign Services did a great job on placing the flags.

Danny Withee reported that he is still trying to get information on the ATV access trail.


  1. EXECUTIVE SESSION

None.



  1. ADJOURNMENT


Upon motion by Charles Leighton, seconded by Brenda Clark, it was voted 4 to 1 to adjourn the meeting at 7:40 p.m.

(Millard Butler voting no as he felt there was more discussion to be had from some of those in attendance.)











__________________________________Donald Carroll


__________________________________Charles Leighton


__________________________________Brenda Clark


__________________________________George Hockstadter


__________________________________Danny Withee


Minutes are recorded by; Diane Lacadie

Diane Lacadie