PLEASE NOTE SPECIAL SELECTMEN’S MEETING FOR THE PURPOSE OF OPENING PAVING BIDS
TOWN OF STETSON
Date: SEPTEMBER 06, 2016
TIME: 9:00 A.M.
I. OPEN MEETING
Don Carroll opened the meeting by leading the Pledge of Alligiance.
A. ROLL CALL
Don Carroll, Brenda Clark, Charles Leighton, George Hockstadter, and Danny Withee were present.
PAVING BID OPENING:
5 Bids were submitted:
1. Wellman Paving: $47,260.00 (695 ton @ $68.00)
2. Street’s Paving: $47,995.00 (695 ton @ $69.00)
3. B & B Paving: $68,794.00 (1060 ton @ $64.90)
4. Thibodeau & Sons Paving: $70,741.79 (1,127 ton @ $62.77)
5. Hopkins Paving: $73,335.00 (995 ton @ $69.00 and 65 ton @ $72.00)
The differences noted from not only the significance in price, but also quite a significant difference in the amount of tonnage. With the previous bid being awarded to
Wellman paving for approximately the same price as their bid this time, Wellman being present was questioned if his previous and present bid includes shimming.
It was determined that shimming was not included in either of Wellman’s bids which would explain the difference in price and tonnage.
Wellman expressed that the contract reads, “Shim as directed”, therefore shimming was not included in their bid. Diane contacted Street’s
Paving being close in bid price and tonnage to find out if shimming is included in the Street’s Bid, and it was.
Conclusion of the meeting left the board questioning the wording of the bid specs and how much money would be left in the Road Improvement funds to be able to complete the second bid project.
B. MINUTES OF THE MEETING
C. QUIT CLAIM DEEDS
E. BOARD OF ASSESSORS
II. OLD BUSINESS
III. NEW BUSINESS
III. COMMITTEE REPORTS
A. ANIMAL CONTROL
B. APPEALS BOARD
D. CODE ENFORCEMENT OFFICER
G. EMERGENCY PREPAREDNESS COMMITTEE
I. FIRE DEPARTMENT
K. PARKS & RECREATION
L. PLANNING BOARD
M. PLUMBING INSPECTOR
N. RECYCLING & SOLID WASTE COLLECTION
O. ROAD COMMISSIONER
P. STATE LEGISLATIVE CORRESPONDANCE
R. WELFARE DIRECTOR
V. PUBLIC COMMENTS
V. SELECTMEN COMMENTS
VI. EXECUTIVE SESSION
Upon motion by Brenda Clark, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 10:00 am.
Minutes are recorded by;