TOWN OF STETSON
Date: September 11, 2013
I. OPEN MEETING
A. ROLL CALL
Brenda Clark, Charles Leighton, Priscilla Dorman, Hal Hand, and Danny Withee.
B. MINUTES OF THE MEETING
1. Approve August 28, 2013 Meeting Minutes
Upon motion by Priscilla Dorman, seconded by Charles Leighton, it was unanimously voted to approve the August 28, 2013 Meeting Minutes.
C. QUIT CLAIM DEEDS
D. WARRANT APPROVAL
1. Payroll Warrant #6
Upon motion by Hal Hand, seconded by Danny Withee, it was unanimously voted to approve Payroll Warrant #6.
2. Expenditures #7 & #8
Upon motion by Charles Leighton, seconded by Hal Hand, it was unanimously voted to Approve Expenditures Warrant # 7.
Upon motion by Danny Withee, seconded by Priscilla Dorman, it was unanimously voted to Approve Expenditures Warrant # 8.
E. BOARD OF ASSESSORS
Diane reported that the tax bills will be mailed out Friday.
II. OLD BUSINESS
1. Old Town Office Update
Diane reported that MMA needs potential dates of scheduled training and the final burn date. Fire Chief (Bucky Morneault) was present and requested more time than November for the final burn. This would allow more training time.
III. NEW BUSINESS
1. Sand Bid
There were 4 bids received:
1. Wyman Construction $29,760.00
2. Richard Webber $25,200.00
3. William Barriault $29,000.40
4. R & R Lumber $23,520.00
Plowing Contractor Richard Webber pointed out the Maine DOT Winter Materials used and stated the there were many issues with last years sand. Webber also stated that R & R Lumber has very representable sand and is clean.
Upon motion by Charles Leighton, seconded by Hal Hand to table the awarding of the bid until the next meeting; in discussion, both Charles and Hal rescinded their motion and second to the motion.
Hal Hand motioned to award the bid to R & R Lumber. (Motion died because no second to the motion.)
Upon motion by Priscilla Dorman, seconded by Charles Leighton, it was voted 3 to 2 to table the awarding of the bid until the next Selectmen’s meeting on September 25, 2013. (Priscilla Dorman, Brenda Clark, and Charles Leighton voted to table, Hal Hand and Danny Withee voted No.)
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Consensus of the Board was to sign the 3 deeds presented. Brenda and Diane will finish the painted on Tuesday, and Charles Leighton reported that the downed tree at Clark’s Hill has been completely cleaned up and Mr. Creaton will provided an estimate for the repairs to the stone to be done in the spring. Barriault also reported that he is working on the culverts.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Don Carroll reported to the Board the discussions that took place on the New School in a meeting that was held on August 28, 2013. He presented a sketch that a this time is final. Items like the slanted roof system and the regulation size gym will cost additional funds. There will be approximately $650,000.00 additional funds needed over and above the amount of state funding. Those additional funds will be divided amongst 5 towns. The loan to be bonded by the Maine Bond Bank for a payment over 20 years and that amount to be divided amongst 5 towns. Ground Breaking will be hopefully next fall and will take 2 and a half to 3 years to complete. There will be parking for approximately 250 cars.
The Board thanked Don for attending the meeting and for updating them on the progress and the events to come.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Bucky Mournault was present and reported that things are going well within the department and that William Barriault has volunteered his equipment and time to move the fuel tank into the containment tank next week.
J. MEETINGHOUSE Danny Withee reported that Melvin will be providing the Town with estimates for railings.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER William Barriault was present and reported that the paving project has been pushed back even further of another 2 to 3 weeks, but the price for the quote will hold.
P. STATE LEGISLATIVE CORRESP Don Carroll will be attending tomorrow.
Q. TREASURER Diane reported that there were 123 Liens filed on Wednesday.
R. WELFARE DIRECTOR Nothing.
Library Board Officers were presented:
Mary Annett Chairperson
Sue Foss Secretary
Delores Butler Treasurer
Laura Ward Librarian
Upon motion by Priscilla Dorman, seconded by Hal Hand, it was unanimously voted to appoint the above members to the Library Board.
It was noted that Mike Hand would like to see the new sign that was donated by the Sign Shop be washed and cleaned.
IV. TRAINING MMA Convention was noted.
V. PUBLIC COMMENTS
V. SELECTMEN COMMENTS
Priscilla Dorman questioned the Board in the idea of changing the Agenda to delete the committee reports unless requested or needed.
Consensus of the Board was to keep the Agenda as is to allow the Department Heads a chance to be heard at each meeting.
VI. EXECUTIVE SESSION (if needed)
Personal Issues 1 MRSA Section 405 – (6) (A)
Upon motion by Priscilla Dorman, seconded by Hal Hand, it was unanimously voted to enter into Executive Session at 7:13 p.m.
Upon motion by Charles Leighton, seconded by Priscilla Dorman, it was unanimously voted to come out of Executive Session at 7:55 pm and to take no action at this time.
Upon motion by Hal Hand, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 8:00 pm
Minutes recorded by;