TOWN OF STETSON

SELECTMEN’S MINUTES

Date: SEPTEMBER 11, 2019

AT 6:00 P.M.


I. OPEN MEETING

Brenda Clark opened the meeting by leading the Pledge of Allegiance.


  1. ROLL CALL

Brenda Clark, Charles Leighton, Millard Butler, Leslie Merrill, and Danny Withee were present.


B. MINUTES OF THE MEETING

1. Approve August 28, 2019 Meeting Minutes.

Upon motion by Millard Butler, seconded by Danny Withee to approve the August 28, 2019 Meeting Minute with previous revisions noted by Millard prior to meeting.

(signed minutes include revisions.

C. QUIT CLAIM DEEDS

None.


D. WARRANT

1. Advantage Payroll Warrant # 5/6

Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve Advantage Payroll Warrant 5/6.


  1. Expenditures # 7

Upon motion by Millard Butler, seconded by Leslie Merrill, it was unanimously voted to approve AP Warrant #7.


Brenda Clark noted that Clarks Hill needs to be mowed, and Charles Leighton again questioned the use of Road Improvement funds instead of Maintenance.


E. BOARD OF ASSESSORS

Tax Commitment

Danielle Davis was present and reported to the Board that her recommendation would be to keep the Mill rate the same as last year at 21.8.

The budget increase was $24,800, but there is an additional $800,000 in valuations. This would allow an overlay of $30,152.56 of which last year the town only used $7,000.

Bills will go out next week.

Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to set the mill rate at 21.8.


II. OLD BUSINESS


  1. Signing of Contracts for Plowing and Sand Bids

Contracts were signed.


Diane reported that Dead River will be here on October 10th to hook up the gas to the generator at the fire department and to bury the line to the office generator.

The Fire Department has been notified of that date and time for someone to be at the station to let them in and to test.


III. NEW BUSINESS


Diane reported that the PC updates for Windows will be $25.00 each and we have 5 of them.

Diane again questioned the parking and entrance areas being completed to allow the Change in Place of Elections form to be certified.

Joe Gray stated that to grind and shim both areas with hot top, the cost is $17,000. The Board acknowledging the maximum before going out to bid is $10,000,

also realized the importance of getting this done and how late in the year it is.

Consensus of the Board was to get the parking area underway as soon as possible.


III. COMMITTEE REPORTS

A. ANIMAL CONTROL Nothing.

B. APPEALS BOARD Nothing.

C. CEMETERY Deeds were signed

D. CODE ENFORCEMENT OFFICER Nothing.

E. E911 Nothing.

F. EDUCATION Nothing.

G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.

H. EMT/RESCUE Nothing.

I. FIRE DEPARTMENT Nothing.

J. MEETINGHOUSE Nothing.

K. PARKS & RECREATION Nothing.

L. PLANNING BOARD Nothing.

M. PLUMBING INSPECTOR Nothing.

N. RECYCLING & SOLID WASTE COLLECTION Nothing.

O. ROAD COMMISSIONER Joe Gray was present and reported that he is in the process of putting the sand up for the winter, and the roads will be graded by the end of September.

P. STATE LEGISLATIVE CORRESPONDANCE Nothing.

Q. TREASURER Nothing.

R. WELFARE DIRECTOR Nothing.

S. OTHER

Diane reported that she has received another complaint in which the Health Officer is requested to check in on. She also has to return to the East Newport Road location.

She has requested someone go with her to both addresses. Millard Butler stated he would go with her.


IV. TRAINING

None


  1. PUBLIC COMMENTS

Brent Dorman again questioned the maximum before going out to bid, and stated that the work that needs to be done should be looked into ahead of time to allow the bid process.

Brent also stated that getting the grading completed should not have gone on this long without being done. Brent also stated that the

Board previously had a concern about the previous Road Commissioner driving his own truck for Road projects and yet now we have the Road Commissioner

that has been awarded a 3 year contract for winter plowing. Brent stated that No one is paying attention and that the Board needs to start.

Jody Lyford requested the list of stuff for sale and the prices are included in the upcoming newsletter.

Mr. Reynolds of the Wolfboro Road/Dill road stated ditching needs to be done in that area so that his basement will stop flooding.

The lawn at the Meeting house is too high and the cross culvert needs to be cleaned. Joe Gray will take a look at it.


  1. SELECTMEN COMMENTS

Danny Withee reported he is still trying to get information about the ATC access.

Millard Butler reported that he has spoken with MMA about Executive Session dealing with contractors, if the contractor request the Executive Session

because it deals with one of the Selectmen or Employee, the Executive Session may be held under 405 (6) (A). Millard also reported that the Selectmen

do not have the authority to disband the Fire Department without a Vote of the Town residents.



  1. EXECUTIVE SESSION

None.





  1. ADJOURNMENT


Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to adjourn the meeting at 7:25 p.m.






__________________________________Charles Leighton


__________________________________Millard Butler


__________________________________Brenda Clark


__________________________________Leslie Merrill


__________________________________Danny Withee


Minutes are recorded by; Diane Lacadie

Diane Lacadie