TOWN OF STETSON
Date: SEPTEMBER 13, 2017
I. OPEN MEETING
Charles Leighton opened the meeting by leading the Pledge of Allegiance.
A. ROLL CALL
Charles Leighton, Millard Butler (arrived during the Warrants), Brenda Clark, George Hockstadter, and Danny Withee were present.
B. MINUTES OF THE MEETING
1. Approve August 23, 2017 Meeting Minutes.
Upon motion by George Hockstadter, seconded by Danny Withee, it was voted 4 to 0 to approve the August 23, 2017 Meeting Minutes.
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 5
Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve Payroll Warrant #5.
2. Expenditures # 6
Upon motion by Brenda Clark, seconded by Danny Withee, it was unanimously voted to approve AP Warrant #6.
(George Hockstadter questioned double billing for road side mowing, Barriault explained one billing was for alders.)
E. BOARD OF ASSESSORS
Upon motion by Danny Withee, seconded by George Hockstadter, it was unanimously voted to set the mill rate at 02080 (same as last year) and to sign the Commitment Papers.
II. OLD BUSINESS
1 Continued Elementary School Discussion
In Discussion, the board is considering a Generator, Lighting, and a potential loan to complete. Diane was instructed to find out the legalities of partial rental, and generators.
Millard Butler felt before considering any of the previous discussion, there needs to be a plan for the building. Millard felt the board should convene at the next meeting
and go to the school as a board and discuss what areas would be of use for the Town Office first and then go from there. Consensus of the Board was to convene at 5:00 pm and go to the School prior to starting the meeting.
III. NEW BUSINESS
1 Old Town Office (3 Lakins Rd) Bid
There were 2 bids presented:
1 Two Working Fools LLC (Bratt’s Store) $3,500.00
(noted in Bid that Monument may stay as long as needed)
2 Richard Webber $6,100.00
Upon motion by George Hockstadter, seconded by Charles Leighton (for discussion) to award the bid to Richard Webber, by a 3 to vote, it was decided to clarify with Webber
on his intent of the monument, and to talk to residents as to where they would like the monument to be relocated.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER A copy of the letter was provided that was issued for clean-up on the Tasker property.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT No Update.
J. MEETINGHOUSE Connie Merrill was present and questioned that she thought tables were not to be lent out, and there were lent out for a benefit on Saturday?
The Board will clarify the policy. Connie also reported that a new stove has not yet been purchased.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER William Barriault was present and reported that the roads are presently being graded. He also stated that there is no easy fix to the playground at the school.
Levant’s Landscaping has experience in playgrounds and suggested that we first cover the exposed cement with gravel and then place the chips. He has offered to deliver a load of gravel
and spread 100 yards of chips for approximately $600.00. Consensus of the Board was to get the work completed at the playground.
Consensus of the Board was to get the sand out to bid for 2,200 yards and William Barriault will handle the ordering and delivery of the salt.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Diane reported that there were 114 Liens filed and Tax bills will be mailed on Friday.
R. WELFARE DIRECTOR (Executive Session)
S. OTHER Nothing.
Noted in Warrant for ½ price training for Auditor Spread sheet for Check Rec.
V. PUBLIC COMMENTS
Marc Karum stated he felt that the bids received for the old town office are lower than he feels should be accepted.
Lois Hawes questioned town funds being spent on Loon Cove, she stated that she there has been enough money spent on that road and that there are other town roads in town that those funds should be used for.
Diane replied that there has been $6,882.86 spent on Loon Cove thus far this year.
Lois also stated that more cross training is needed in the office as she was in for a birth certificate and was told that only one office staff person does those. Diane responded that cross training is
very much done in the office and that all vital records are under the state now called the “Dave” system. Stetson has not completed the certified training yet for this new system.
Diane has talked about closing for this training in Augusta, but has not been able to set that training up yet.
Lois also questioned why the Administrative Assistant was involved with the care and capture of a group of cats today. Diane explained that it was a very unique circumstance and requested
if there was any more discussion to be held that the Board enter into executive session 405 (6) (a) AND 405 (6) (f).
Marguerite Bigger questioned if dogs should be allowed at sports events at the school. The Board of Selectmen felt this was an issue that needs to be address at the School Board meetings.
VI. SELECTMEN COMMENTS
VII. EXECUTIVE SESSION
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to enter into executive session per 405 (6)(a) and 405 (6)(f).
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to come out of executive session and to take no action as the result of the executive session.
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 7:35 p.m.
Minutes are recorded by; Diane Lacadie