TOWN OF STETSON
Date: SEPTEMBER 14, 2016
I. OPEN MEETING
Don Carroll opened the meeting by leading the Pledge of Allegiance.
A. ROLL CALL
Don Carroll, Brenda Clark, Charles Leighton, and Danny Withee were present. (George Hockstadter was absent)
B. MINUTES OF THE MEETING
1. Approve August 24, 2016 Meeting Minutes.
Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve the August 24, 2016 Meeting Minutes.
Approve September 6, 2016 Special Meeting Minutes.
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve the September 6, 2016 Special Meeting Minutes.
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 5
Upon motion by Brenda Clark, seconded by Danny Withee, it was unanimously voted to approve Advantage Payroll Warrant #5.
2. Expenditures # 6
Upon motion by Danny Withee, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #6.
E. BOARD OF ASSESSORS
Abatement: Scott Labreaque $174.72
Supplemental: Robert Kenneally $174.72
II. OLD BUSINESS
1 Bid Discussion
Both Wellman and Street Paving were present being the 2 lowest Bidders. Don Carroll informed the Board that the Town Attorney’s
opinion of the wording of the Bid specs does include “shimming” and for that reason, Don informed the representatives of Wellman that there bid amount
is all that would be paid for the project. Don also questioned if Wellman Paving would like to withdraw their bids from the pool.
After little discussion on interpretation of wording of the bid specs, Wellman’s representative’s respectfully withdrew both their bids for projects 1 and 2 and apologized for the confusion.
Mr. Barriault stated he does not agree with the process.
Don Carroll then explained that the Board could now award the bid to the second lowest bidder being Street’s Paving.
Concerns of the Board were timing becoming an issue of the projects being done. Mr. Street stated he would ride the roads in question with Mr. Barriault on Friday and get back to the Board by Monday with total cost and proposed time frame of completing the job.
Consensus of the Board was to not adjourn the meeting and continue the meeting until Tuesday, 9/20/2016 at 9:00 am to hopefully award the bid and get the proposed projects done this year.
III. NEW BUSINESS
1 Elementary School
It was noted that there is an informational meeting for the residents to discuss the intended future use of the building on September 22, 2016 at 6:30 at the school.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY William Barriault will put what is needed in the driveway of the Clark’s Hill entrance to make the entrance passable.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Nothing.
J. MEETINGHOUSE Bud’s Painting will be out to start the painting project within the next 10 days.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD It was noted that there is a PB meeting tomorrow night at 7 p.m.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION It was noted that there will have to be a new 3 year contract next year, so we will remain with an extention to the contract for this year.
O. ROAD COMMISSIONER Mr. Barriault was present and informed the Board that Mr. Taylor will be doing the grading the middle of October. Barriault stated he is now working on Mt. Pleasant Road.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
S. OTHER Nothing.
Diane reported that there will be in house training on Monday morning dealing with balances the taxes to the General Ledger.
V. PUBLIC COMMENTS
Marc Karum questioned if the trash and recycling is being picked up together.?? The board responded, “No”.
VI. SELECTMEN COMMENTS
VII. EXECUTIVE SESSION
Upon motion by Brenda Clark, seconded by Danny Withee, it was unanimously voted to adjourn the meeting for this evening to then continue to
Tuesday morning (Sept. 20, 2016) at 9:00 am to award the paving bid.
CONTINUANCE OF MEETING ON 9/20/2016 AT 9:00 am:
A full board was present along with Mr. Street and William Barriault.
Jeff Street informed the Board that he in fact did ride the roads with Mr. Barriault on Friday and felt that Coboro is in very rough shape.
Jeff stated that there is also 20 X 210 foot section that the hot top should be removed, graded, a binder put down, and then the overlay.
Jeff also informed the Board that the culverts that have been replaced on the proposed project roads must be prepared before placing an overlay over them.
This means cutting the hot and preparing the joints, this is all had work. Jeff also explained that there could be some savings in tonnage on the Coboro Road
as it is actually only 18 feet wide, not 20 ( a savings of almost $7,000), but that savings will most likely be used up on Mt. Pleasant Road as that road is 22 feet wide, not 20 feet wide.
Mr. Street presented the Board with a total cost plan of preparing the culverts and roads properly for paving. (see estimates attached).
Jeff also stated that it would feasible if there is tonnage available from the project job to continue the additional 250 feet to tie in with the paving from last year on the Mt. Pleasant Road.
Jeff will stay in touch with Mr. Barraiult and the Board when he gets that close to the end of the project. Mr. Street will be available by the 1st of October to start the work.
Upon motion by George Hockstader, seconded by Danny Withee, it was unanimously voted to award the bid work to Street’s Paving as stated in the estimates provided.
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 9:25 am.
Minutes are recorded by; Diane Lacadie