TOWN OF STETSON
Date: SEPTEMBER 24, 2014
I. OPEN MEETING
The meeting was opened with Brenda Clark leading the Pledge of Allegiance.
A. ROLL CALL
Brenda Clark, Don Carroll, Priscilla Dorman, and Charles Leighton. (Danny Withee was absent)
B. MINUTES OF THE MEETING
1. Approve September 10, 2014 Meeting Minutes
Upon motion by Don Carroll, seconded by Priscilla Dorman, it was unanimously voted to approve the September 10, 2014 meeting minutes.
C. QUIT CLAIM DEEDS
1. Payroll Warrant #7
Upon motion by Charles Leighton, seconded by Priscilla Dorman, it was unanimously voted to approve Payroll Warrant #7.
2. Expenditures #9 and 10
Upon motion by Don Carroll, seconded by Priscilla Dorman, it was unanimously voted to approve Warrant #9. NOTED WARRANT # 10 HAD NOT BEEN COMPLETED YET.
E. BOARD OF ASSESSORS
Update of Mill Rate
Because 42 properties were assessed below new schedule, the mill rate was lowered from 19.1 to 18.5.
Upon motion by Charles Leighton, seconded by Priscilla Dorman, it was unanimously voted to set the mill rate at 18.5.
II. OLD BUSINESS
1. Salt / Sand shed payoff.
No update from attorney yet.
2. Plymouth Engineering Contract.
Fred Marshall is still working on details and DEP approval
3. Meeting House Work Details
Consensus of the Board was to have Don Carroll order the materials for the steps and ramp. Don also reported that today’s pressure treated wood can be painted immediately.
III. NEW BUSINESS
1. Winter Sands Bids
1. William Barriault $12.25 per yd $29,400
2. RJ Webber $11.50 per yd $27,600
3. RA Paradis $9.75 per yd $23,400
4. R & R Lumber $9.90 per yd $23,760
It was noted by Brenda Clark, Richard Webber, and Charles Leighton that R & R Lumber has good material.
Upon motion by Don Carroll, seconded by Charles Leighton, it was unanimously voted to award the sand bid to R & R Lumber.
2. Salt prices and order:
1. Cargill Salt $76.64 per ton
2. Morton Salt $61.72 per ton
3. Monson Salt $101.50 per ton
It was noted that the major difference in Salt prices comes from some salt being stored inside and it is not wet salt. Wet salt adds to the tonnage weight and is difficult to work with.
Upon motion by Charles Leighton, seconded by Priscilla Dorman, it was unanimously voted to award the salt order to Morton Salt.
3. Clarks Hill Cemetery Road issues and concerns.
Diane reported that the 3rd entrance road is causing problems with the graves along that entrance. Charles Leighton reported that Leland Dunton has done what he can do with the brush along the side. Don Carroll recommended to maybe have a bull-dozer run along the fence to open the road. William Barriault will take a look at it.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY See above discussion
D. CODE ENFORCEMENT OFFICER Priscilla Dorman questioned if Al Tempesta is still the CEO. (Yes he is)
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT Bucky Morneault was present and stated all was going well.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Meeting 10/2/2014
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER
1. Work Detail for Everette Landing.
William Barriault was present and reported that he had measured width and length of Everette’s Landing. There is an average of 19.5 feet and enough room to do what is needed. The cost will be approximately $10,000 for 600 feet of felt and 14 inches of gravel. Charles Leighton again questioned if Everette’s Landing is a Town Road or a Private Road. Priscilla Dorman stated that the Road must be maintained safe and passable by State Standards. Priscilla noted that the Town has maintained for over 10 years and the road is in need of some maintenance. Don Carroll questioned if the work should be put out to bid, and both Mr. Barriault and Priscilla stated that the Town has not put any other road work out to bid, why now. Barriault stated that the majority of the Town is pleased with his work, and Priscilla felt the bid process would hold up the work being down this fall. Both Brent Dorman and Jodi Lyford also stated their concerns with repairs on the road being needed. Priscilla also stated that the Town voted to make Everette’s Landing a Town Way.
Consensus of the Board was to go ahead with the 600 feet of maintenance starting from the field.
P. STATE LEGISLATIVE CORRESP Nothing.
1. Update on status of insurance for flood.
Diane reported that the new flooring would be installed on Monday and that we would need to put all of the Assessors, CEO, and my office into the main lobby area. (8 filing cabinets, desks, etc.) Diane requested to close the office on Monday (being only 3 hours) to allow time to place above items back on Monday night.
Consensus of the Board was to close on Monday and to post the closer.
R. WELFARE DIRECTOR Nothing.
MMA Convention next week.
V. PUBLIC COMMENTS
Brent Dorman: stated that the town has lost residents due to the condition of Everette’s Landing Road.
Jodi Lyford: noted that the road needs to be safe and passable at all times to allow emergency access to the residents and thanked the board for starting the repairs of this road.
V. SELECTMEN COMMENTS
Priscilla Dorman question how the Board members are notified of what is going on in town. Diane explained that she reports to the chair person if an issue warrants that , “I hesitate to contact all members to create a quorum.
VI. EXECUTIVE SESSION
Upon motion by Don Carroll, seconded by Priscilla Dorman, it was unanimously voted to enter into Executive Session per 1 M.R.S.A. Sec. 405 (6) (A).
Upon motion by Priscilla Dorman, seconded by Brenda ClarK, it was unanimously voted to come out of Executive Session and to take no action as the result of Executive Session.
Upon motion by Priscilla Dorman, seconded by Brenda Clark, it was unanimously voted to adjourn the meeting at 8:00 p.m.
Minutes are recorded by;