TOWN OF STETSON

SELECTMEN’S MINUTES

Date: OCTOBER 23, 2019


I. OPEN MEETING

Brenda Clark opened the meeting by leading the Pledge of Allegiance.


  1. ROLL CALL

Brenda Clark, Charles Leighton, Leslie Merrill, and Danny Withee were present. (Millard Butler was absent)


Rick Drew of Aggressive Cuts was present as he was not available at the last meeting and gave the board a presentation on what is available for Road side mowing and tree trimming.

Upon motion by Brenda Clark, seconded by Charles Leighton, it was unanimously voted to contract with Aggressive Cuts for two Road side mowing a year.


OPEN DISCUSSION DEALING WITH ROAD FUNDS TO DO THE AMOUNT OF RESIDENTS WHOM WERE PRESENT AND CONCERNED WITH THESE FUNDS:

Wayne Allard stated that Joe Gray is doing a great job on improving the roads, but a lot of Stetson’s roads are not ready for pavement. Research Contractors,

as there could be quite a difference in quotes. Wayne also stated that he is appreciative of the Board of Selectmen presently in office.

Bill Chadwick stated that Loon Cove is now 100% and agrees with a bond to pave the roads.

Michelle Paterson stated that Welches Lane is a lot better, but questioned if the bad spot will be fixed before winter. Joe stated it will be.

Bobby ????? of Birchway recommended that the town raise $5,000 to quantify the roads and pay both the Road Commissioner

and a paving company to ride the roads and give a cost estimate.

Brian Furrow stated that prices are higher than ever right now and that we should save the funds we can for when the prices are lower.

After some explanation on how the bond would work and how it would affect the taxes, Brian felt the loan was the way to go.

Brent Dorman stated that in looking at other towns that have spent $850,000 and putting matting under all the roads, Stetson’s roads need work before paving.

Brent agrees that paved roads cost less to maintain than dirt roads. Brent feels that spring will tell the story on the road improvements

thus far and that the town should raise another $150,000 to get the roads ready for pavement. Brent stated that some of the town roads have been neglected for 15 years, and Joe Gray has done a good job.

Brent also stated that the town receives a lot of tax revenue from water front properties.

Cathy (front row?) stated that there use to be a committee that looked into a road improvement plan for the town and what cost are needed.

She also agreed that Joe Gray should be paid to ride and research the roads for an estimated cost.

Ray Gallant stated he has been a resident for 25 to 30 years and feels Joe Gray is doing a great job improving the roads in the town, and if Joe recommends something to be done, he would agree.

Ray feels the Board needs to make an honest effort to gather the information need for a low interest loan and present that information to the residents.

Ray stated the materials that Joe Gray is using is good stuff, and that it is up to the Board of Selectmen to commit to improving the Town Roads.

Dedham Brooks stated that he believes the roads will be a lot better this spring then in previous years. Loon Cove is in great shape.

Dedham feels the roads that are ready for pavement should be paved and the others should be properly prepared.

Larry Gerry Jr. stated there should not be a push for hot top; the roads should be properly prepared for hot top.

Rita Alby questioned the right of way on her road, and Joe Gray replied that that he is headed in that direction for improvements.

Paula Chadwick stated she would like to see Loon Cove paved now as it is in great shape and does not want to see the improvements thus far go to waste.

Brenda Clark stated that the hot top that was done by Street’s paving on the Coboro road has held up well, Leslie Merrill agreed.

Charles Leighton stated that a road inventory needs to be done as to show what is ready for paving.

Danny Withee stated that what hot top that has been done has held up even with little improvement.

THE BOARD THANKED ALL THOSE IN ATTENDANCE FOR THEIR IMPUT.


B. MINUTES OF THE MEETING

1. Approve October 9, 2019 Meeting Minutes Tabled


Minutes of Septemeber 25, 2019:

Upon motion by Charles Leighton, seconded by Brenda Clark, it was unanimously voted to approve the September 25, 2019 Meeting Minutes.


C. QUIT CLAIM DEEDS

None


D. WARRANT

1. Advantage Payroll Warrant # 9

Upon motion by Danny Withee, seconded by Leslie Merrill, it was unanimously voted to approve Payroll Warrant #9.


  1. Expenditures # 10

Upon motion by Charles Leighton, seconded by Leslie Merrill, it was unanimously voted to approve AP Warrant #10.

Charles Leighton again questioned the status of the Road Improvement funds.


E. BOARD OF ASSESSORS

Two Abatements:

Upon motion by Brenda Clark, seconded by Leslie Merrill, it was unanimously voted to approve the 2 abatements for Wayne Allard.


II. OLD BUSINESS


1 Update on Parking Lot

Still waiting on response from contractor.


III. NEW BUSINESS


1.Changing Lawn Mowing Contract. Tabled


2. Freedom of Access Request for information Tabled



III. COMMITTEE REPORTS

A. ANIMAL CONTROL Nothing.

B. APPEALS BOARD Nothing.

C. CEMETERY Brenda Clark stated the cemeteries look good, and she will be putting the flags back for Veteran’s Day.

Terry White informed Brenda that the trees at the Mt. Pleasant Rd Cemetery are over taking the grounds.

D. CODE ENFORCEMENT OFFICER Nothing.

E. E911 Nothing.

F. EDUCATION Nothing.

G. EMERGENCY PREPAREDNESS COMMITTEE The town is in need of this committee.

H. EMT/RESCUE Nothing.

I. FIRE DEPARTMENT Nothing.

J. MEETINGHOUSE Nothing.

K. PARKS & RECREATION Nothing.

L. PLANNING BOARD Nothing.

M. PLUMBING INSPECTOR Nothing.

N. RECYCLING & SOLID WASTE COLLECTION Nothing.

O. ROAD COMMISSIONER Joe Gray was present and stated there are no updates. Brenda Clark stated the roads are holding up good even after the rain.

P. STATE LEGISLATIVE CORRESPONDANCE Nothing.

Q. TREASURER Nothing.

R. WELFARE DIRECTOR Nothing.

S. OTHER Danny Withee informed the Board that Sign Services will beat the price of the quote (24.55) for signs in the amount of $23.38 each if we order at least 20 signs,

that cost being $467.60. Danny questioned where the funds for the signs would come from. Danielle Withee stated she feels the

Town needs a club to be involved that would not only pay for the signs, but help with enforcing laws.


IV. TRAINING

None.


  1. PUBLIC COMMENTS

Brent Dorman again stated that the Board needs to look into shutting the Fire Department down and contract with another town.

Levant responds to all Stetson’s calls as they have a full time department. Brent also questioned if the roads were going to be graded one more time, Joe Gray stated yes.

Brent feels that grading the roads should be done before filling the holes, not after.

Wayne Allard stated he was very grateful for all the Fire Departments when his home burnt.

Danielle Withee informed the Board that the town can appoint more than one Animal Control Officer and the applicant has 6 months to become certified.

Danielle is interested in being appointed.

Larry Gerry Jr. questioned the status of the issues that were brought before the board last year dealing with his property and the roadway.

Brenda will request that Millard Butler contact Mr. Gerry as he was looking into those concerns.



  1. SELECTMEN COMMENTS

NOTED IN ABOVE COMMENTS



  1. EXECUTIVE SESSION

None.










  1. ADJOURNMENT

Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 7:45.







__________________________________Brenda Clark


__________________________________Millard Butler


__________________________________Charles Leighton


__________________________________Leslie Merrill


__________________________________Danny Withee


Minutes are recorded by;

Diane Lacadie