TOWN OF STETSON
Date: OCTOBER 25, 2017
I. OPEN MEETING
Charles Leighton opened the meeting by leading the Pledge of Allegiance.
A. ROLL CALL
Charles Leighton, Millard Butler, Brenda Clark, George Hockstadter, and Danny Withee were present.
B. MINUTES OF THE MEETING
1. Approve October 11, 2017 Meeting Minutes.
Upon motion by George Hockstadter, seconded by Millard Butler, it was unanimously voted to approve the October 11, 2017 Meeting Minutes.
C. QUIT CLAIM DEEDS
The Board signed the Quit Claim Deed for the Old Town office at 3 Lakins Road to Richard Webber.
1. Advantage Payroll Warrant # 8
Upon motion by George Hockstadter, seconded by Danny
Withee, it was unanimously voted to approve Advantage Payroll Warrant #8.
2. Expenditures #9 AND 10
Upon motion by Brenda Clark, seconded by Millard Butler, it was unanimously voted to approve AP Warrant #9.
Upon motion by Danny Withee, seconded by George Hockstadter, it was unanimously voted to approve AP Warrant #10.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
1 Continued Elementary School Discussion/Update
Diane reported that she has spoken with Joe Brasslett. Joe is not interested in the work but is willing to help with determining a “scope of work” to be completed.
This will allow us to seek prices and all be on the same playing field. Joe will be available the first of November and we will set up a meeting at that time.
George Hockstadter stated the town should tile the bathroom and fix the front door and move the office.
Charles Leighton stated that the building should be done and done right before moving.
Diane stated that moving the new computers and then knocking down walls would not be a good idea.
Jody Lyford also noted the Fire Marshall and them being involved in the scoop of work.
III. NEW BUSINESS
1.Municipal Snow Plowing Bid:
There were 2 bids received.
Joseph Gray $15,200.00
William Barriault $ 9,050.00
In discussion, it was noted that it was a potential conflict of interest for Danny Withee because of the relationship to William Barriault.
Upon motion by Millard Butler, seconded by George Hockstadter, it was voted 4 to 0 to ask Danny Withee to abstain.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was voted 2 to 2 to award the Bid to Joseph Gray. Vote being a tie lead to more discussion.
Upon motion by Millard Butler, seconded by Charles Leighton, it was voted 2 to 2 to award the Bid to William Barriault. Vote being a tie lead to more discussion.
Millard Butler stated that in the Town’s best interest a decision needs to be made and the service is the importance, not the cheapest bid sometimes.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was voted 4 to 0 to award the Bid to Joseph Gray in the amount of $15,200.00.
Consensus of the Board was to allow the payments of the contract in November, January and March.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Diane noted the rabid skunk that was noted in the area.
B. APPEALS BOARD Nothing.
C. CEMETERY A resident questioned leaves that are being cleaned up bot the cemeteries and residences are being put out road side for to be picked up by Sullivan’s.
The concern is that this is affecting the tonnage in which the town pays for the disposal of. Consensus of the Board was to note in the next newsletter to not put leaves roadside.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT (Executive Session) Diane also noted the shingles on the back of the fire station are buckling and should be considered at budget time.
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Diane noted the cylinder that is in storage that should be returned so the Town does not continue to pay an annual fee for something that is not used.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER William Barriault was present and reported that the beavers have been trapped.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
Staff is awaiting passwords for the use of the new Dave’s system for vitals.
V. PUBLIC COMMENTS
Brent Dorman requested the Board revisit the decision that was made dealing with the culvert replacement for Mark Merrill as the town uses this location as a turn-a-round for the busses.
This property is on the town line, and Mr. Merrill will block the turn-a-round if culvert is not replaced and fixed. Charles Leighton stated the board will take Mr. Dorman’s request under advisement.
William Barrriault stated he was very disappointed in not being awarded the Municipal Snow Plowing Bid as he was a lower bid and does a lot for the town and is also a taxpayer in paying the higher price.
Mark Merrill presented the Board with a list of questions dealing with the same presented at Town Meeting. Questions of lawsuits from mold in old office, Office staff wages, etc.
Diane will answer those questions in writing (by request of Millard Butler) and be sure to give them to Mr. Merrill.
VI. SELECTMEN COMMENTS
VII. EXECUTIVE SESSION
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to enter into Executive Session per MRSA 405 (6) (A).
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to come out of Executive Session.
Consensus of the Executive Session was to be an ad in the Rolling Thunder looking for additional Fire and EMS volunteers. Chad Lucas will write the ad and give it to Diane to place in the paper.
Upon motion by George Hockstadter, seconded by Danny Withee, it was unanimously voted to adjourn the meeting at 8:10 p.m.
Minutes are recorded by; Diane Lacadie