TOWN OF STETSON
SELECTMEN’S
MINUTES
Date: November 22, 2011
I. OPEN MEETING
The meeting was called
to order by Don Carroll leading the Pledge of Allegiance.
A. ROLL CALL
Don Carroll, Brenda
Clark, George Hockstadter, Charles Leighton, and Terry White were present.
B. MINUTES OF THE MEETING
1.
Approve Selectmen’s Meeting Minutes of
November 9, 2011
Upon motion by George
Hockstadter, seconded by Charles Leighton, it was voted 4 to 1 to approve the
November 9, 2011 meeting minutes. (Terry
White abstained because he was not present at that meeting.)
C. QUIT CLAIM
DEEDS
NONE.
D.
WARRANT
1.
Payroll Warrant – Approve warrant # 2 (Advantage Payroll)
Upon motion by Don
Carroll, seconded by Charles Leighton, it was unanimously voted to approve
Payroll Warrant #2 (Advantage Payroll)
2.
Expenditures – Approve warrant # 27
Upon
motion by Terry White, seconded by George Hockstadter, it was unanimously voted
to approve Warrant #27 but to hold Sullivan’s Waste Check until Don Carroll had
time to call and verify the amount and Brenda Clark voting “No” on the bill
presented by Irving Currier.
Brenda
Clark also had concerns of approximately $502.00 being spent on flowers for the
Memorial Park.
Consensus
of the board was to transfer $150,000 from the checking account to the
Undesignated Account.
E. BOARD OF
ASSESSORS
An Abatement request
from Mona Booker recommended by Assessors Agent Danielle Smith to grant abatement
in the amount of $896.28 (dollar) or $58,200.00 (in Valuation) because burned
to the ground before April 1, 2011. Home
burnt on March 17, 2011.
Upon motion by George
Hockstadter, seconded by Brenda Clark, it was unanimously voted to grant the
Abatement in the dollar amount of $896.28.
II. OLD BUSINESS
1.
None.
III. NEW BUSINESS
1.
Office
Procedures / and or alarm codes
Don Carroll explained to
the Board that there is an issue of concern in the office with someone entering
when the office is closed and copying documents, some of which may contain
confidential information. This concern
will be solved, as those documents will now be filed in locked cabinets.
Diane requested that if
the Board wanted documents in the office to request those documents and
visually go over them and not to take copies out of the office. Some of the documents that have been requested
have some confidential information on them.
Although Board member have a right to all
information, it is in the best interest in the town that copies of confidential
information is not floating around out there to the public.
2.
3
year contract review and status
The Board was given a
copy of the last 3 year Winter Snow Plowing contract that was used from 2001 to
2004 to preview before going out to bid.
The Solid Waste contact will remain potentially the same except changing
from 1 year to 3 years.
IV.
COMMITTEE REPORT
A. ANIMAL CONTROL Don
Carroll had concerns of the number of cats at a location on Lakins Road and the
well being of those cats. Diane
explained that the situation has been dealt with as some will be given away to
become barn cats.
B. APPEALS BOARD
Nothing.
C.
CEMETERY Nothing.
D.
CODE
ENFORCEMENT OFFICER Nothing.
E. E911 The Mt. Pleasant road sign is again missing therefore Don
Carroll questioned if the Town is using the Tamper free screws to deter the signs
being stolen. (the
road commissioner will look into what is being used for screws.)
F. EDUCATION
1.
Request from school to use Meeting House for a play
Lori Arena has requested to use the
upstairs of the Meeting House for a Christmas play the school is having and for
the Town to waive the fees associated with the rental.
Consensus of the board was to allow
the use and waive the fees as long as there was enough supervision while
children were in attendance.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H.
EMT/RESCUE Nothing.
I.
FIRE DEPARTMENT Kim Tracy was present and informed the
Board that the Rescue truck needs new tires and the cheapest place to get them
is Sears. The Town does not have an
account with Sears therefore Mr. Tracy requested to get a total purchase price
from Sears and to have a check cut to replace the tires out of the EMS
budget. Consensus of the Board was to
grant this request.
Don Carroll questioned if the Department is
loosing or gaining personnel? Kim stated
the Department presently has 14 people.
Kim also addressed the Board with
the need of new air bottles that are required to be replaced by the year
2015. The department has recently
purchased 4 of them at a cost of $3,200 and department has a total of 20 air
bottles. Kim requested to be involved at
Budget time to make some type of request to replace the air bottles and noted
that there is only 1 more payment on the Engine of $18,075. Don Carroll explained that the final payment
would be made in the 2012 budget. Kim
requested that the town consider a new EMS vehicle when the engine was paid
off.
Kim also informed the Board that the
batteries have been removed from the old Smoke Detectors at the meeting house
again.
Don Carroll also requested that
Overhead door be contacted to find out when the scheduled maintenance was to be
done.
The Board congratulated Kim Tracy on
his new job as a Professor of Fireology.
J.
MEETINGHOUSE Nothing.
K
PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M.
PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O.
ROAD COMMISSIONER
1. Gravel
Mr. Barriault was present and requested to
stock pile 10 loads of gravel somewhere in the town for use in the spring. Consensus of the
Board was that it was a little late for that and that the gravel would be
frozen in the spring. Barriault also
reported the roads are presently being graded.
Lois Hawes reported that there are vehicles that are making track marks
on the Mt. Pleasant road.
Barriault also requested that the
town order more sign post and hardware for the street signs.
P.
STATE
LEGISLATIVE CORRESP Nothing.
Q.
TREASURER Nothing.
R.
WELFARE
DIRECTOR Nothing.
S.
MEMORIAL
COMMITTEE Don Carroll questioned who placed the “Real Heroes Wear Dog
Tags” sign on the memorial site. Marlene
Webber being present stated she paid for the sign and placed it there. Don requested that the sign be removed as it is
offensive to some because there are other heroes such as firemen, police, and
some veterans do not wear dog tags and find the sign to be offensive.
T.
OTHER
Mrs. Miles requested
that a reminder be put in the next newsletter inquiring of names to be added to
the stone, Don Carroll stated he would do that. Don explained that the cost of 1 name added
to the stone would be the same cost as 6 or 7 names. The consensus of the Board was to add the
Revolutionary War name and also Civil War Veterans names.
V.
TRAINING
Diane attended training
in Augusta dealing Personnel Practices and Procedures.
Cathy and Melissa
attended a Web ex training dealing with General Ledger accounts.
VI.
PUBLIC
COMMENTS
Lois Hawes addressed the
Chairman of the Board requesting to address one of the Board Members
directly. With permission granted, Lois
addressed George Hockstadter questioning if He addressed the Town
Administrative Assistant abruptly and rudely in the office in front of other
employees and customers? George
responded Yes, he did and he has apologized for doing
so. Lois then addressed George Hockstadter
again, “as a private citizen of Stetson, and a Tax payer, I request that you resign as a
Board Member. George apologized and
stated he would not resign. George then
disbursed to the Board members a letter from Attorney Cox in response to recent
events that have taken place and are ongoing issues and concerns.
Diane Lacadie requested
a 5 minute break, and upon her return requested that the other Board members
find a way to deal with the above issues because things were getting way out of
hand. With things the way they are at
this time between George and myself, it is in the best
interest of the town that things be dealt with and put to rest!
Consensus of the Board
at this time was to adjourn the meeting immediately.
VII.
SELECTMEN
COMMENTS
None.
VIII.
EXECUTIVE
SESSION-
None.
IX.
ADJOURNMENT
Upon motion by Charles
Leighton, seconded by Terry White, it was unanimously voted to adjourn the
meeting at 7:20 p.m.
_______________________________________Donald
Carroll
_______________________________________Brenda
Clark
_______________________________________George
Hockstadter
_______________________________________Charles
Leighton
_______________________________________Terry
White