NOTE: THIS MEETING WILL BE HELD AT 4:00 P.M. DUE TO THE HOLIDAY
TOWN OF STETSON
Date: NOVEMBER 26, 2014
I. OPEN MEETING
The meeting was opened with Brenda Clark leading the Pledge of Allegiance.
A. ROLL CALL
Brenda Clark, Don Carroll, Charles Leighton, and Danny Withee.
(Priscilla Dorman) was absent.
B. MINUTES OF THE MEETING
1. Approve Nov ember 12, 2014 Meeting Minutes
Upon motion by Danny Withee, seconded by Charles Leighton, it was unanimously voted to approve the 11/12/14 Meeting Minutes. (Noted was a few typos)
C. QUIT CLAIM DEEDS
1. Payroll Warrant #12
Upon motion by Don Carroll, seconded by Danny Withee, it was unanimously voted to approve Payroll Warrant #12.
2. Expenditures #16
Upon motion by Charles Leighton, seconded by Danny Withee, it was unanimously voted to approve Warrant #16.
E. BOARD OF ASSESSORS
Abatements per Danielle Smith
Assessing Agent Danielle Smith was present and reported to the Board that there are 37 Abatements due to error and 5 Abatements due to corrections. Total of abatements are approximately $11,000, and the overlay for this year was $34,000. Danielle stated abatements and the unforeseen is the reason to set aside an overlay.
Danielle also stated that she input a complete land schedule change and there was a data entry error (she put a 2 instead of a 1) on the dirt part of the Coboro Road. End result being that 37 of 1198 accounts were affected which would be a 3% error margin, noting that this change was made in 5 days before commitment. Danielle stated that the only way to guarantee no errors is to send a mock tax bill requesting any questions or changes from the residents. This is an added expense and alot more time.
Don Carroll stated that he does not feel there is an issue with a simple error, we all make mistakes, but questioned the land values on Everette’s landing on the water. Danielle explained that was also a correction from previous years as it was taxed a paved maintained road and should have been a dirt maintained road.
The Board thanked Danielle for here explanation.
Upon motion by Don Carroll, seconded by Danny Withee, it was unanimously voted to grant the abatements.
II. OLD BUSINESS
III. NEW BUSINESS
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Don Carroll reported that the new Superintend ant will be attending the next meeting on December 10th.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE Nothing.
I. FIRE DEPARTMENT
J. MEETINGHOUSE Nothing.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER William Barriault reported that he has been cleaning up alot of brush and the Cemetery road is completed, noting that it took more materials than expected. William reported that the lower part by the fence is in bad shape.
P. STATE LEGISLATIVE CORRESP Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR Nothing.
V. PUBLIC COMMENTS
V. SELECTMEN COMMENTS
VI. EXECUTIVE SESSION
Upon motion by Danny Withee, seconded by Charles Leighton, it was unanimously voted to adjourn the meeting at 4:40 p.m.
After a little discussion, Diane requested that the Board open the meeting back up for some discussion on dealing with accepting a check from Mr. Barriault.
Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to open the meeting back for discussion.
Diane explained that Mr. Barriault requested the town take a check for taxes when the previous check that had been written for taxes had bounced. Diane explained that the policy is once a resident bounces a check, the town then requires...1. Cash, 2. Money order, or 3. A certified check. Mr. Barriault requested that we take a check from a different account, so Diane requested some direction from the Board.
The Board questioned the policy on 2 different matters:
1. Whether or not the town would accept a check from a different account and....
2. How long the no acceptance is in effect.... A year, 2 years etc.
Consensus of the Board was to have the above discussion on the next agenda and the interest will be waived until that decision if determined.
Upon motion by Charles Leighton, seconded by Brenda Clark, it was unanimously voted to adjourn the meeting at 5:10 p.m.
Minutes are recorded by;