TOWN OF STETSON

SELECTMEN’S MINUTES

Date: DECEMBER 12, 2018

TIME: 6:00 P.M.



I. OPEN MEETING

Brenda Clark opened the meeting by leading the Pledge of Allegiance.


  1. ROLL CALL

Brenda Clark, Millard Butler, George Hockstadter and Leslie Merrill were present. Charles Leighton was absent.


B. MINUTES OF THE MEETING

Approve November 28, 2018 Meeting Minutes

Upon motion by George Hockstadter, seconded by Leslie Merrill, it was voted 4 to 0 to approve the November 28, 2018 Meeting Minutes with the correction of spelling “Warrantee” .

Millard Butler abstained as he was not present at the November 28, 2018 Meeting.


C. QUIT CLAIM DEEDS

None.


D. WARRANT

1. Advantage Payroll Warrant #12

Upon motion by Millard Butler, seconded by George Hockstadter, it was unanimously voted to approve Payroll Warrant #12.


  1. Expenditures Warrant # 14 (corrected 15)

Upon motion by Millard Butler, seconded by George Hockstadter, it was unanimously voted to approve AP Warrant #15, with the holding of the Maine Generator Check for clarification.


E. BOARD OF ASSESSORS

Nothing.


II. OLD BUSINESS


  1. Update / Continued Discussion New Town Office

Diane had given a tour of the new office to the Board Members to discuss potential issues:

Toilet in CEO/Assessing office to be replaced by consensus.

Small dumpster to be delivered by Sullivan’s by consensus.

Assessing Maps to be hung by consensus.

New Light installed on gym side of building by consensus.

Lock handle changed on Handi Cap bathroom door by consensus.

Upon motion by Millard Butler, seconded by George Hockstadter, it was unanimously voted to have Unifirst replace and clean entry carpets twice per month in the winter and less in the

summer months at a cost of approximately $30.00 per pick up.


2. Heat Pumps Continued Discussion

After some discussion amongst the Board and listening to the Public’s opinion of the savings the heat pumps would provide, and also the cooling in the summer:

Upon motion by Millard Butler, seconded by George Hockstadter, it was unanimously voted to have Tracy’s Heating (Owen Tracy of Corinna) install two 24 BTU and one 36 BTU Fujitsu heat pumps for a price of $12,000,

noting the licensed electrician and the 7 year Warrantee on the Compressor and the 5 year Warrantee on parts.


3.Municipal Plowing Discussion

Casey Wickens was present. Leslie Merrill took the lead and explained that it is difficult to wait for the Municipal Plowing to be done to allow the road crew to sand the same areas.

There are times that the road trucks are sitting idle waiting to sand. Leslie also explained that the snow should not be plowed on the lawns of the municipal buildings, that will create a lot of work and extra expense

to clean up and repair in the spring. Mr. Wickens was also informed that ALL doors on the municipal buildings need to be kept clear of snow at all times for fire exits. Comments in defense of

Mr. Wickens were stated by William Barriault and Barren Seamans. Members of the Board agreed that this is a learning curve for Mr. Wickens and that communication lines need to be kept open to allow a more efficient job for all.

Brenda Clark stated that the fire hydrants also need to be kept clear and to not plow snow on the lawn at the meeting house.


4. Possibility of selling child furniture and equipment discussion.

Mr. Withee was not present but provided a list of what he was interested in purchasing (see attached and minus the chalk board). Mr. Withee’s offer was for $200.00.

Upon motion by George Hockstadter, seconded by Leslie Merrill, it was unanimously voted to accept the $200.00 offer after verifying with the Stetson Library of their needs or wants.


III. NEW BUSINESS

None.



III. COMMITTEE REPORTS

A. ANIMAL CONTROL Nothing.

B. APPEALS BOARD Nothing.

C. CEMETERY Brenda Clark thanked Jo0e Gray for his work in cleaning up the downed tree and making the cemetery look the best it can with the damage that was done.

D. CODE ENFORCEMENT OFFICER Nothing.

E. E911 Nothing.

F. EDUCATION Nothing.

G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.

H. EMT/RESCUE Nothing.

I. FIRE DEPARTMENT Consensus of the Board was to request that Kim Tracy and the present Fire Chief Karl Tracy attend the next Selectmen’s meeting on 12/26/18 to discuss what direction the town should head with it Fire Service.

J. MEETINGHOUSE Brenda Clark reported that the sump pump at the meeting house stopped working and flooded the floors again. Brenda tried to reach the Fire Department and others but could not reach anyone.

Brenda went to Paris Farm’s and purchased a new pump and had it installed. Joe Gray suggested that in the spring the side of the building be checked and to possibly upgrade the piping.

K. PARKS & RECREATION Nothing.

L. PLANNING BOARD Jeff Perry expressed interest in becoming a Planning Board Member.

Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to appoint Jeff Perry to the Planning Board.

M. PLUMBING INSPECTOR Nothing.

N. RECYCLING & SOLID WASTE COLLECTION The need of a dumpster noted above.

O. ROAD COMMISSIONER Joe Gray was present and Diane requested that Joe and Leslie Merrill express the concerns of the Shrubs by the entrance door of the office being a hazard as the falling snow on them was blocking the entrance.

Charles Leighton gave the authority to remove the other one and to replace with something in the spring.

P. STATE LEGISLATIVE CORRESPONDANCE Nothing.

Q. TREASURER Diane provided the board with the number of bids that have been received on the Tax Acquired properties thus far.

R. WELFARE DIRECTOR Diane informed the Board that the Stetson Ranch is looking for a Stetson Family to sponsor for Christmas. Suggestions from the Board would be appreciated.






S. OTHER

Diane Thanked the Board Members individually for the assistance each of them provided over the last very stressful 2 weeks in preparing and completing the move of the Town office.

Millard for taking the time and responsibility of searching for the new refrigerator, George for purchasing and having installed 2 x 4’s to secure the election shelves,

Brenda for heading up the issues and dealing with the emergency at the Meeting House, and Leslie and Joe Gray for being available at any time with any issues.

Diane also thanked an anonymous resident for taking on the task of hanging the new wooden blinds. Diane also noted that the staff played a very large role in the reason the Town

saved $450.00 on the moving cost. We were well prepared and transported sensitive items themselves. Diane also wished the Board a Merry Christmas.



IV. TRAINING

None.


  1. PUBLIC COMMENTS

Larry Guy was present and expressed concerns that his property at 193 Cross Road is being overtaken by the town with the widening and plowing of the road. George Hockstadter in formed

Mr. Guy that the Town maintains and owns that road, it is listed as a Town Maintained Road and is a 3 rod road. Mr. Guy feels that he has lost some of his property and requested that the deed be looked at and something done to rectify the issues.

Diane informed Mr. Guy and the Board that Mr. Guy himself would have to go to Penobscot County Registry of Deeds and get a copy of his deed. Millard Butler stated as soon as Mr. Guy provided the deed,

Joe Gray and himself will take a ride over to look at the concerns.

Brent Dorman questioned if Millard Butler was going to be present at the December 26, 2018 Selectmen’s meeting to be involved with the discussion/ vote of the tax acquired properties. Millard will be present at that meeting.

Brent also requested that the Board research and act upon where the town is headed with the Fire Department. The Chief has admitted that we cannot sustain the department with only 4 members and if the town procrastinates

any longer we may not have all the options available that were previously discussed with contracting with another town.

Brenda Clark and the other Board Members agreed that it is very important to stay on top of this issue and requested that Diane contact Kim and Carl Tracy to request their presence at the December 26, 2018 meeting.

Leslie Merrill stated that our Stetson Fire Fighters spend more time in Levant training and responding than in Stetson.




  1. SELECTMEN COMMENTS

Millard Butler reported a pugged culvert caused because of beaver activity on the Coboro Road. Millard requested that Joe Gray take a ride over and look at the culvert.

William Barriault suggested that the culvert be fixed to allow things to flow properly.


  1. EXECUTIVE SESSION

  1. ADJOURNMENT







__________________________________Charles Leighton


__________________________________Brenda Clark


__________________________________Millard Butler


__________________________________George Hockstadter


__________________________________Leslie Merrill


Minutes are recorded by;

Diane Lacadie