TOWN OF STETSON
Date: DECEMBER 26, 2018
TIME: 6:00 P.M.
I. OPEN MEETING
Charles Leighton opened the meeting by leading the Pledge of Allegiance.
Charles Leighton, Brenda Clark, Millard Butler, George Hockstadter, and Leslie Merrill.
B. MINUTES OF THE MEETING
1. Approve December 12, 2018 Meeting Minutes
Upon motion by George Hockstadter, seconded by Brenda Clark, it was voted 4 to 0 to approve the minutes with the spelling correction of …… (Charles Leighton did not vote as he was not at the meeting on the 12th.)
C. QUIT CLAIM DEEDS
1. Advantage Payroll Warrant # 13
Upon motion by Brenda Clark, seconded by George Hockstadter, it was unanimously voted to approve Payroll Warrant #13.
Expenditures # 16
Upon motion by Millard Butler, seconded by Brenda Clark, it was unanimously voted to approve AP Warrant #16 and to also pre-approve a check for Tracy’s heating for the completion of the heat pumps and installation.
Consensus of the Board was to also release the check for the generator work at the Fire Department.
AT THIS TIME, THE CONCENSUS OF THE BOARD WAS TO ADJUST THE AGENDA AND TO HEAR FROM THE FIRE DEPARTMENT, AS BOTH Carl and Kim Tracy were present by the request of the Board to discuss concerns and ideas:
Kim Tracy addressed the board by informing them that Chief Strout of Levant has been asked if Levant would be added to Stetson’s “Automatic Response”.
Kim also requested the Board’s support to request the news do a story on the need of the Department. Consensus of the Board was to support the news story.
Kim explained the different levels of training, 8 hours of training allows you to be on the department to assist in holding hoses, etc. It takes 80 hours of training to be an interior fighter.
The Board questioned why they are receiving complaints that no one is at the Department on Monday nights for training. Carl Tracy stated that if no one shows up by 7 for training he leaves.
Carl reported that all are present for business meetings.
Millard Butler questioned how many more members are needed to keep the department going? Kim stated that 6 people would make a major difference and offered to do some of the training.
Millard concerns were if allowing more time, what if it does not work and Levant is no longer interested in covering Stetson. Carl reported that Levant is staffed daily from 8 am to 6 pm, but both
Kim and Carl agreed that if Levant changed their mind on the coverage, Stetson could be left high and dry.
Millard asked how long the board should sit idle and see if the Stetson Fire Department could be built back up. Kim requested 6 months, Consensus of the Board was to give 3 months,
and both Kim and Carl Tracy will come back to the Board in 2 months with an update. Both the Board and residents felt the decision should be made before budget and Town Meeting time.
Carl Tracy will also provide a flyer to the Town Office that the staff will put in the Rolling Thunder.
E. BOARD OF ASSESSORS
II. OLD BUSINESS
Update / continued Discussion New Town Office
Diane reported that 2 of the 3 heat pumps have been installed and the third will be installed and all turned on by Friday.
The Dumpster has been delivered, and Gilman will be here this week to replace the toilet in the Assessing/CEO office.
2. Tax Acquired Bids Opened
In Discussion, it was debated if the Bids would be awarded now or tabled and awarded at the next meeting.
Upon motion by Millard Butler, seconded by Brenda Clark, it was voted 4 to 1 to award the bids now. Charles Leighton voting No.
There were 11 bids for the Lapoint Road.
There were 7 bids for the Village Road.
There were 6 bids for the Jordon Road.
SEE ATTACHED LIST FOR ALL BID AMOUNTS
Upon motion by Brenda Clark, seconded by Millard Butler, it was voted 4 to 0 to award the Lapoint road property to Robert Grafton in the amount of $52,000.
(George Hockstadter recused himself both from the discussion and the Bid awarding vote, as his wife had submitted a bid)
Upon motion by Millard Butler, seconded by Brenda Clark, it was voted 4 Yes and 1 No to award the Village Road property to Everett and Sheila Underhill in the amount of $20,000.
Upon motion by Millard Butler, seconded by Charles Leighton, it was unanimously voted to award the Bid to Mark Bouque in the amount of $21,000.
III. NEW BUSINESS
Diane informed the Board that MMA will be here on Thursday, January 10th to do the Risk Management inspection.
Diane also suggested that the Board read the article in the Maine Townsmen dealing with Senior Tax Lien foreclosure law.
Also noted was the need for sand and question the reason for the ice by the Oak Ledge property.
III. COMMITTEE REPORTS
A. ANIMAL CONTROL Nothing.
B. APPEALS BOARD Nothing.
C. CEMETERY Nothing.
D. CODE ENFORCEMENT OFFICER Nothing.
E. E911 Nothing.
F. EDUCATION Nothing.
G. EMERGENCY PREPAREDNESS COMMITTEE Nothing.
H. EMT/RESCUE (see notes above)
I. FIRE DEPARTMENT (see notes above)
J. MEETINGHOUSE Brenda Clark reported that all is good.
K. PARKS & RECREATION Nothing.
L. PLANNING BOARD Nothing.
M. PLUMBING INSPECTOR Nothing.
N. RECYCLING & SOLID WASTE COLLECTION Nothing.
O. ROAD COMMISSIONER Joseph Gray was present and reported that the beaver dam has been removed and will contact DOT about the ice by the Oak Lane property.
P. STATE LEGISLATIVE CORRESPONDANCE Nothing.
Q. TREASURER Nothing.
R. WELFARE DIRECTOR
Diane reported that the Town had received a private donation of $100 to help a resident in need to all his oil barrel to be filled. With the private donation and the assistance the resident was eligible for, the task was completed.
Diane reminded those Board Members whom have not completed the FOA certification to please do so.
Jody Lyford questioned who was doing an inspection; Diane stated MMA risk management division for the Towns insurance. Jody would also like to see a Community
Center Committee formed and would be willing to head up the Committee.
Brent Dorman commented on the status of the Fire Department, and hopes the Board will make a decision before the Town of Stetson loses the opportunity to be covered by Levant.
The Levant Fire Chief and the Town Manager have agreed to serve Stetson and the Town needs to make a decision.
Doreen Simpson questioned it the name of a person bidding on a tax acquired property is required to be on the outside of an envelope. Diane stated no it does not.
Mr. Simpson questioned why one of the envelopes had a name on the outside, it was determined that one bidder and put a stamped return address on the envelope.
Steve Foster – our New Representative of Stetson informed the Board and the Public of his contact information if they had any questions or concerns:
Millard Butler updated the Board on the Larry Gerry property issue. Millard went to the property twice to both look and measure the property. There were no pins in place.
Millard informed Mr. Gerry once there was a proper pin in place he would come back to measure again, and in the meantime there would be no more threats or complaints.
They both agreed to meet again in April when Millard returns. There is also question if the road is a 4 rod road; the last thing recorded at the registry of deeds was in 1971.
Upon motion by George Hockstadter, seconded by Brenda Clark, it was unanimously voted to adjourn the meeting.
Minutes are recorded by;